Full Time- Administrative Assistant- Oro Valley Campus

Leman Academy of Excellence Inc; Oro Valley (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive benefits package

Equal Opportunity Employer

Job summary

Leman Academy of Excellence is seeking an Administrative Assistant for the Oro Valley Campus to greet visitors, manage phones, support enrollment, and assist with daily office operations. The role requires strong communication, organizational skills, and proficiency in standard office software.

The position supports a welcoming school environment and collaborates with the administrative team to ensure smooth operations and secure access to the campus for students and families.

Qualifications

• Minimum of a high school diploma or its equivalent; 1 year post secondary education preferred.
• AZ IVP Fingerprint Clearance card and background check.
• First Aid and CPR Certification.
• Bilingual preferred.
• 2 years prior experience in a school/office setting.
• Strong communication skills with students, parents and staff.
• Proficiency with Google Suite and MS Office; familiarity with SAIS/PowerSchool.

Responsibilities

• Answer and manage incoming calls; relay messages.
• Greet and assist parents, students and visitors.
• Verify driver’s license for campus entry.
• Monitor visitor access and maintain security awareness.
• Direct persons to correct destination within the school.
• Provide general administrative and clerical support as assigned.
• Prepare and edit correspondence, reports, and other documents.
• Assist with enrollment processes and filing systems.
• Manage inventory and maintain front office appearance.

Skills

Google Suite

Microsoft Office Suite

SAIS/Student Information Systems

Synergy/PowerSchool

Education

High school diploma or equivalent

1 year post secondary education preferred

Tools

SAIS software

Synergy

PowerSchool

Job description

Leman Academy of Excellence- Oro Valley Campus

Administrative Assistant

OUR MISSION

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture

where all disciplines are interrelated allowing scholars the ability to think independently and critically. We

purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment,

and instill morals and values in order to produce tomorrow’s leaders today. Additional information can be

found at lemanacademy.com.

Core Values

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below

are the Core Values for Leman Academy of Excellence:

CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guest.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual.

COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel

connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous,

scholar-centered, classical education program including high expectations, values and virtues and providing

scholars an environment of engaged learning.

General Job Description

The Administrative Assistant serves as a member of the Leman Academy of Excellence to help meet the needs

of the community of the school. The Administrative Assistant serves visitors to Leman Academy by greeting,

welcoming, and directing them appropriately; will notify appropriate Administrative Team members or

faculty and staff of visitor arrival; maintains security and telecommunications system. Will supply appropriate

information regarding Leman Academy to our families, community, and surrounding groups of interest, and

serve in any role that supports the effective functioning of the school day.

Summary of Job Description

To perform such actions as required to establish the warm, welcoming, and effective functioning of a given

school day as the first impression of our school; provide the necessary administrative support required to

ensure the smooth, efficient operation of the K-8 school office.

Essential Functions and Minimum Qualifications/Requirements:

• Minimum of a high school diploma or its equivalent,1 year post secondary education preferred.
• AZ IVP Fingerprint Clearance card and background check.
• First Aid and CPR Certification.
• Bilingual preferred.
• 2 years prior experience working in a school with a working knowledge of school organization and procedures or equivalent professional experience in an office setting.
• Strong verbal, written, and interpersonal communication skills to positively impact school community with an ability to build strong relationships.
• Ability to communicate effectively and professionally with scholars, parents, co-workers and the public at large.
• Strong commitment to supporting the principles of excellence in education.
• Ability to manage conflict resolution with an attitude of humility and service.
• Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and detail.
• Working knowledge of Google Suite, Microsoft Office Suite, and familiarity with other related software programs.
• Working knowledge of Information Technology related to Student Accountability. Information System (SAIS) software program - OR - willingness to learn and effectively understand such software programs such as Synergy or PowerSchool.
• Ability to operate office equipment as required in assignment; i.e. fax machine, copier, computer, etc.
• Ability to set up and use an efficient filing system.
• Duties and Areas of Responsibility:
• Answer and manage incoming calls / take and relay messages.
• Receive and interact professionally with parents, students and visitors.
• Greet all persons entering the school office of Leman Academy by name if possible.
• All parents/visitors must submit their driver’s license in order to enter the school campus.
• Monitor visitor access and maintain security awareness.
• Direct persons to the correct destination.
• Provide general administrative and clerical support, as assigned.
• Prepare and edit correspondence, communications, presentations, reports, and other documents. Office Manager with annual enrollment process to include correspondence and maintenance of the student enrollment database/files.
• File and retrieve documents and reference materials.
• Collect fees and issue receipts to parents for extra-curricular activities.
• Assist staff with copying and other class preparation.
• Assist with scheduling appointments.
• Monitor and maintain office equipment.
• Oversee and control inventory relevant to office space.
• Maintain appearance and organization of the front office.

Work Habits and Attitudes:

Demonstrates a strong sense of drive to meet goals.

Shows initiative and resourcefulness, with a sense of ownership.

Performs accurate work in a timely manner.

Sets priorities and meets deadlines.

Demonstrates flexibility and adaptability.

Works well with minimum supervision.

Is dependable and accepts responsibility.

Shows sensitivity and tact in dealing with others.

Accepts direction and constructive criticism.

Cooperates with co-workers and staff at other sites.

Follows school policies, procedures, and safety rules.

Demonstrates a professional appearance on a daily basis.

Demonstrates a willingness to work as a team player, collaborating with others as necessary.

Excellent organization, time management, and follow-up skills.

Maintains a professional attitude, demeanor, and appearance at all times.

Builds morale while ensuring a safe and secure environment.

Compensation: Leman Academy offers a very competitive benefits package and overall

compensation will be commensurate with talent, experience and education.

Leman Academy of Excellence is an Equal Opportunity Employer.