High School Administrative Assistant

Cornerstone Chapel; Leesburg (VA); On-site; USD 36,000 - 52,000; Full time

Job summary

Cornerstone Chapel is seeking an Administrative Assistant for the Youth Ministry. The role involves detailed clerical work, calendar management, email coordination, and data entry using Rock and Planning Center.

The position emphasizes confidentiality, servant-hearted service, and collaboration with staff and volunteers. Applicants should have 3–5 years of admin experience, proficiency in Microsoft Office 365, and a willingness to learn new systems within a faith-based youth context.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 3–5 years of administrative support experience preferred.
• Background check required.
• Proficiency with Microsoft Office 365 and Office Suite.

Responsibilities

• Communicate needs, issues, or concerns with the manager.
• Open, read, and prepare responses to incoming emails.
• Prepare documents using Office 365.
• Manage ministry calendar scheduling and approvals.
• Maintain attendance records and church documents.
• Enter data into Rock database.
• Order supplies for ministry camps and events.
• Assist in planning programs and activities.
• Engage in discipleship with students.
• Connect people to church resources.
• Support youth environment.
• Maintain participant and volunteer records.

Skills

Proficient in Microsoft Suite

Public relations

Interpersonal skills

Communication skills

Problem-solving

Quick learner

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office 365

Planning Center

Rock

Job description

Cornerstone Chapel

Job Description/Specification

Administrative Assistant

08/11/2026

Job Summary

The Administrative Assistant will be a detailed-oriented person with a heart to serve at Cornerstone Chapel specifically in the Youth Ministry. They will be able to work efficiently in a changing environment. This individual will demonstrate the fruit of the Spirit in all interactions with congregants, volunteers, and staff. He or she will seek to perform all duties as unto the Lord, relying on the Holy Spirit for guidance, and completing all tasks with excellence.

Minimum Qualifications

Education

• High school diploma or GED required; bachelor’s degree preferred

Experience

• 3–5 years of experience in an administrative support role preferred

Certifications/Licenses

• Successful completion of a background check

Knowledge, Skills, Abilities

• Proficient in Microsoft Suite
• Quick learner, public relations, interpersonal, communication, problem-solving

Technologies

• Basic computer literacy
• Familiarity with Microsoft Office 365 suite
• Able to learn and adapt to new systems (e.g. Planning Center, Rock, )

Physical Capabilities

• Able to perform seated desk work at a computer
• Able to stand for extended periods of time
• Able to participate in occasional physical activities

Work Hours/Travel

• Most hours fall within a standard work week, with flexibility for events required

Personal Characteristics

• Patient; maintains confidentiality in all aspects of the job; teachable spirit; completes tasks in a timely manner
• An active relationship with Jesus Christ as his/her Savior

Job Functions and Tasks

Essential Functions

• Effectively communicates with manager concerning any needs, issues, or concerns
• Opens, reads, and prepares responses to incoming emails on behalf of manager
• Makes copies of correspondence or other printed material necessary for the ministry
• Operates office equipment such as computers, printers/copiers, or phone systems
• Assists in scheduling, confirming, and maintaining ministry calendar
• Collects credit card receipts and expense information from manager and submits documentation for approval
• Prepares documents, reports, letters, expense statements, and other documents using Office 365
• Records information, updates necessary forms and paperwork, and maintains documents such as attendance records, correspondence, or other materials
• Creates, maintains, and enters information into Rock database
• Orders and maintains inventory of supplies for ministry camps, retreats, and activities
• Assists in planning and implementing programs, retreats, and activities
• Engages in discipleship opportunities with students
• Connects individuals to appropriate resources within the church
• Fosters a supportive environment for all youth
• Maintains accurate records of participants and volunteers in events

Job Context: Seated desk work; regular standing, walking, and movement during ministry events and activities

Job Status: Full-time, non-exempt

If you have questions about this position,please contact Elizabeth Gordon, Director of HR.

[e-mail]