Office Manager

Centro De La Familia; Grand Junction, Northern (CO, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Centro De La Familia is seeking an Office Manager to support a Head Start center's operations, focusing on organization, welcoming atmosphere, and efficient processes.

The role covers administrative tasks, HR support, procurement, and compliance activities, with emphasis on safety, family engagement, and community partnerships. Bilingual Spanish/English is strongly recommended.

Qualifications

• High school diploma or associate degree in administration or related field.
• Bilingual in Spanish and English strongly recommended.
• Ability to lift up to 50 lbs. and perform physical activities related to preschool administration.

Responsibilities

• Provide administrative support for center operations and maintain front desk coverage.
• Update and manage the center’s SharePoint calendar for activities and closures.
• Record meetings minutes and coordinate events, training, and office functions.
• Track parent volunteers and maintain a database of community partners.
• Ensure compliance with CACFP guidelines and gather related documentation.
• Oversee safety, supervision audits, and building security and repairs.
• Support onboarding, licenses, and workers’ compensation reporting.
• Oversee procurement, card usage, and month-end financial reports.
• Monitor attendance and CFIT compliance, and document in-kind contributions.
• Assist grant applications, community assessments, and surveys.

Skills

Attention to detail

Multitasking

Education

High school diploma or associate degree in administration

Tools

MS Office

SharePoint calendar

Job description

Description

Job Posting: Office Manager

Are you passionate about creating an organized, welcoming, and efficient environment that supports children, families, and staff? Join our team as an Office Manager at our Head Start center, where you'll play a vital role in ensuring smooth operations and fostering a collaborative and child-focused culture.

Key Responsibilities

Administrative and Office Support

• Provide administrative assistance for center operations, adhering to organizational policies and Head Start standards.
• Maintain front desk coverage to ensure a welcoming and professional atmosphere.
• Update and manage the center’s SharePoint calendar to reflect activities and closures.
• Record and distribute minutes from meetings and coordinate events, training, and office functions.

In-Kind Contributions

• Facilitate and track parent volunteer activities, including hours and in-kind documentation.
• Maintain a database of community partners and their services.

CACFP (Child and Adult Care Food Program)

• Manage compliance with program guidelines, including organizing sign-in sheets, menus, receipts, and USDA documentation.

Safety and Supervision

• Conduct active supervision audits and playground safety checks.
• Coordinate bus evacuation drills and manage building security, maintenance, and repairs.
• Regularly inspect and ensure adherence to safety protocols.

Human Resources and Staffing

• Support onboarding processes and maintain up-to-date employee certifications and licenses.
• Ensure timely reporting of workers’ compensation cases.

Procurement and Financial Reporting

• Oversee procurement processes, credit card usage, and month-end financial reports.
• Train staff on procurement procedures and ensure cost-effective purchasing.

Data Management and Reporting

• Monitor child attendance and compliance in C-FIT.
• Maintain the center calendar for planned and unplanned closures.
• Record in-kind contributions and ensure accurate documentation.

Compliance and Documentation

• Conduct and document inspections (e.g., fire drills, health and safety checks).
• Support grant applications, community assessments, and surveys.

Requirements

High school diploma or associate degree (or higher) in administration, management, or related field.

Bilingual in Spanish and English strongly recommended.

Ability to lift up to 50 lbs. and perform physical activities associated with preschool administration.

Required Skills

Strong attention to detail and multitasking abilities.

Commitment to child safety, parent engagement, and fostering a collaborative team culture.

Proficiency in administrative tools and compliance management.

Why Join Us?

Be part of a mission-driven organization dedicated to empowering families and nurturing the growth of children in underserved communities. Our team values professional growth, inclusivity, and making a meaningful difference in the lives of others.