Office Manager

Centro de la Familia de Utah; Rifle (CO); On-site; USD 40,000 - 60,000; Full time

Job summary

Centro de la Familia de Utah is seeking an Office Manager to ensure smooth operations at our Head Start center. The role involves providing administrative assistance, maintaining a welcoming atmosphere, managing compliance with program guidelines, and supporting staff onboarding.

A high school diploma or associate degree in administration or related field is required, and bilingual proficiency in Spanish and English is strongly recommended. Join our mission to empower families and support children's growth!

Qualifications

• High school diploma or associate degree (or higher) required.
• Bilingual in Spanish and English strongly recommended.
• Ability to lift up to 50 lbs. for preschool administration.

Responsibilities

• Provide administrative assistance for center operations.
• Maintain front desk coverage for a welcoming atmosphere.
• Update and manage the center’s SharePoint calendar.
• Record and distribute minutes from meetings.
• Conduct active supervision audits and playground safety checks.

Skills

Attention to detail

Multitasking

Bilingual in Spanish and English

Knowledge of procurement processes

Compliance management

Education

High school diploma or associate degree in administration or management

Job description

Description

Office Manager

Are you passionate about creating an organized, welcoming, and efficient environment that supports children, families, and staff? Join our team as an Office Manager at our Head Start center, where you'll play a vital role in ensuring smooth operations and fostering a collaborative and child-focused culture.

Key Responsibilities

• Provide administrative assistance for center operations, adhering to organizational policies and Head Start standards.
• Maintain front desk coverage to ensure a welcoming and professional atmosphere.
• Update and manage the center’s SharePoint calendar to reflect activities and closures.
• Record and distribute minutes from meetings and coordinate events, training, and office functions.

In-Kind Contributions

• Facilitate and track parent volunteer activities, including hours and in-kind documentation.
• Maintain a database of community partners and their services.

CACFP (Child and Adult Care Food Program)

• Manage compliance with program guidelines, including organizing sign-in sheets, menus, receipts, and USDA documentation.

Safety and Supervision

• Conduct active supervision audits and playground safety checks.
• Coordinate bus evacuation drills and manage building security, maintenance, and repairs.
• Regularly inspect and ensure adherence to safety protocols.

Human Resources and Staffing

• Support onboarding processes and maintain up-to-date employee certifications and licenses.
• Ensure timely reporting of workers’ compensation cases.

Procurement and Financial Reporting

• Oversee procurement processes, credit card usage, and month-end financial reports.
• Train staff on procurement procedures and ensure cost-effective purchasing.

Data Management and Reporting

• Monitor child attendance and compliance in C-FIT.
• Maintain the center calendar for planned and unplanned closures.
• Record in-kind contributions and ensure accurate documentation.

Compliance and Documentation

• Conduct and document inspections (e.g., fire drills, health and safety checks).
• Support grant applications, community assessments, and surveys.

Requirements

High school diploma or associate degree (or higher) in administration, management, or related field.

Bilingual in Spanish and English strongly recommended.

Ability to lift up to 50 lbs. and perform physical activities associated with preschool administration.

Required Skills

Strong attention to detail and multitasking abilities.

Commitment to child safety, parent engagement, and fostering a collaborative team culture.

Proficiency in administrative tools and compliance management.

Why Join Us?

Be part of a mission-driven organization dedicated to empowering families and nurturing the growth of children in underserved communities. Our team values professional growth, inclusivity, and making a meaningful difference in the lives of others.

Apply today and help us build a brighter future for children and families!