Office Manager

Tesoro Group; Frisco (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Office Manager to oversee administrative operations in Frisco, Texas. The role involves managing budgets, coordinating staff activities, and facilitating exceptional service delivery to clients and employees. The ideal candidate will have a two-year degree, at least 5 years of experience, and proficiency in necessary tools like the Microsoft Office Suite and ERP systems, along with strong communication skills.

Qualifications

• Two-year degree and 5+ years of experience preferred.
• Proficient with Microsoft Office Suite and ERP systems.
• Effective written and verbal communication is necessary.

Responsibilities

• Prepare, monitor, and manage variable expense budgets for the office.
• Manage local administrative staff's activities and performance.
• Facilitate IT services and handle confidential information.

Skills

Communication

Critical Thinking

Multitasking

Education

Two-year degree

Tools

Microsoft Office Suite

ERP systems

Job description

The office manager will be responsible for providing oversight to the local office's day-to-day administrative operations. The manager will facilitate and deliver a variety of administrative services and ensure that the office is functioning in a healthy, productive manner.

Targeting Salary Requirements: $24 - $27

Job Duties:

• Prepare, monitor, and manage variable expense budgets for the office (ex, office supplies, employee relations)
• Disperse information and updates to local staff at monthly town hall meetings
• Manage local administrative staff's activities, performance, and training that is not managed through a division. Coordinate candidate interview visits on behalf of PMs and HR
• Oversee the accommodations for office visitors (employees, clients, vendors, etc.)
• Work with corporate HR, IT, and others to offer a seamless onboarding experience for all new hires and promotions within the office
• Solicit, select, and manage office vendors and suppliers
• Prepare reports, invoices, letters, financial statements, and other documents, as needed
• Work with local leadership to help coordinate internal meetings and meetings with clients
• Responsible for event coordination within the office.
• Provide expert subject matter assistance to all staff on the company ERP system (Deltek Vision / Vantagepoint)
• Assist PMs with RFPs and project submittals, as needed
• Engage Corporate Service leadership for support in meeting office objectives
• Facilitate IT services for the office (liaison to the IT infrastructure team)
• Handle confidential and non-routine information as needed
• Ensure the office is represented within Westwood’s Safety and Health & Wellness groups
• Manage the office Giving Back budget and activities
• Monitor office space and seating status
• Other duties as assigned

Qualifications:

• Two-year degree and 5+ years of experience preferred.
• Proficient with Microsoft Office Suite, ERP systems, and company intranet
• Effective written and verbal communication is necessary.
• Ability to utilize critical thinking and judgment to resolve problems and issues independently.
• Ability to multitask, work under pressure, and meet deadlines.