Office Manager

CBRE Government and Defense Services; Frederick (MD); On-site; USD 60,000 - 85,000; Full time

Job summary

CBRE Government and Defense Services in Frederick, MD is seeking an experienced office administrator to provide executive support to the Director, handle payroll processing, and manage general office operations.

The role covers front-d desk supervision, HR support including recruiting and onboarding, government paperwork, mail and supplies, and occasional special projects as needed.

Qualifications

• High School or equivalent required.
• Minimum 2 years' experience in an office management role or providing administrative support to senior staff.
• Microsoft Office proficiency preferred.

Responsibilities

• Oversee front office operations and reception coordination.
• Provide executive assistance to the Director and payroll processing.
• Admin and HR support for the CMM staff, including recruitment and onboarding.
• Process background checks for new hires and onboarding documents.
• Manage office supplies, mail, and package shipments; coordinate with corporate office.

Skills

Interpersonal communication

Organizational skills

Government liaison

Effective communication

Education

High School or equivalent

Microsoft Certifications a plus

Tools

Microsoft Office Suite

Outlook

JAMIS payroll system

Job description

Description

Job Summary

Reports to the Director of assigned department. Position is responsible for overall front office activities, working independently to provide executive assistance to Director, process payroll, administrative & personnel functions, reception, mail, and office supplies purchasing services.

Primary Job Functions

• Supervises and coordinates overall administrative activities for the Office Services department; organizes office operations and procedures.
• Manages the reception area to ensure effective telephone and reception services as first point of contact on behalf of the organization; greets and directs visitors in a professional, friendly and hospitable manner.
• Provides administrative and human resources support to the CMM and staff
• Assist the CMM with recruiting, to include reviewing resumes, contacting candidates and scheduling interviews
• Process backgrounds checks for new hires
• Assist newly hired employees with electronic onboarding and completion of government documentation including Form DA 306
• Prepare and process government gate pass documentation
• Reviews & edits payroll punches, inserts leave hours as needed, resolves employee issues regarding payroll.
• Approve PO in JAMIS for Cleark III, Monitors office supplies inventory and places routine orders as needed to maintain adequate stock; orders and delivers supplies as requested by corporate office staff.
• Sorts and delivers internal mail, prepares packages for shipping and mails outgoing correspondence.
• May participate in special departmental projects; performs data entry and scanning as needed.
• Performs other duties as assigned.

Education, Experience and Certification

• High School or equivalent
• 2 years' experience in an office management role or experience providing administrative support to senior staff, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
• Microsoft Certifications a plus

Knowledge, Skills, and Abilities

• Working knowledge of mail/package process with Federal Express and US mail
• Proficiency in Microsoft Office Suite, including Outlook, Word and Excel
• Excellent interpersonal and communication skills
• Ability to effectively communicate with the government
• Excellent organizational skill
• Knowledge of government systems

Disclaimer

The base salary range for this position is $60,000 to $85,000.

This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

This description is not intended to be an "all inclusive" list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. Requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

THIS DOCUMENT SHOULD NOT BE CONSTRUED AS CREATING A CONTRACT OF EMPLOYMENT BETWEEN J&J WORLDWIDE SERVICES AND ANY OF ITS EMPLOYEES OR OTHERWISE ALTERING AN EMPLOYEE’S AT WILL EMPLOYMENT RELATIONSHIP WITH J&J WORLDWIDE SERVICES.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.