Office Manager

Ascend; Foster City (CA); On-site; USD 56,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Commuter benefits

Job summary

Ascend is seeking an experienced Office Manager to oversee daily operations and facilities for two Bay Area offices in Oakland and Foster City. You will lead a small office services team, coordinate moves, space planning, and workplace logistics to ensure a productive environment.

Ideal candidates have 5+ years of office management experience, strong vendor management, and proficiency in Excel, Word, Outlook and work order software. A Bachelor's degree is preferred.

Qualifications

• 5 years as an Office Manager
• Experience managing service agreements and vendors
• Strong knowledge of safety and emergency preparedness programs
• Proficiency in Excel, Word, Outlook and work order software
• Excellent problem-solving and analytical skills
• Excellent customer service skills

Responsibilities

• Oversee day-to-day operations of corporate offices in Oakland and Foster City
• Supervise a small office services team (2 people)
• Coordinate office moves, space planning, furniture installations, and workplace logistics
• Manage office policies, procedures, and operational processes to enhance efficiency
• Serve as the primary point of contact for facilities-related issues, building management, and workplace concerns
• Support leaders and employees onsite by ensuring a well-maintained, productive work environment
• Coordinate workplace safety programs, emergency drills, and safety compliance
• Monitor and promote compliance with workplace safety and security standards
• Manage relationships with vendors and service providers (janitorial, maintenance, security, catering, office supplies)
• Track vendor performance, service agreements, and operational expenses
• Assist with special projects, employee events, and workplace initiatives

Skills

Office management

Vendor management

Safety & emergency prep

Microsoft Excel

Microsoft Word

Microsoft Outlook

Work order software

Customer service

Analytical skills

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Work order software

Job description

Job Description

Job Description

Job DescriptionWith excellent organizational skills, the primary responsibility of the Office Manager will be to manage daily business operations and facilities for two corporate offices in the Bay Area. The successful Office Manager will be highly efficient with the ability to multi-task, prepare standard procedures to support updates to processes, manage the facilities to ensure safety and a positive working environment, and coordinate vendors to deliver high quality services. Additional responsibilities for the Office Manager include the following:Oversee day-to-day operations of corporate offices in Oakland and Foster City.Supervise and provide direction to a small office services team. (2 people)Coordinate office moves, space planning, furniture installations, and workplace logistics.Manage office policies, procedures, and operational processes to enhance efficiency and service delivery.Serve as the primary point of contact for facilities-related issues, building management, and workplace concerns.Support leaders and employees onsite by ensuring a well-maintained, productive work environment.Coordinate workplace safety programs, emergency preparedness activities, and scheduled safety drills.Monitor and promote compliance with workplace safety and security standards.Manage relationships with vendors and service providers, including janitorial, maintenance, security, catering, and office supply partners.Track vendor performance, service agreements, and operational expenses.Assist with special projects, employee events, and workplace initiatives as needed.Position Requirements5 years as an Office ManagerAbility to manage service agreements and ensure vendors meet and exceed expectations.Strong knowledge of safety and emergency preparedness programs for facilities.Highly proficient in Microsoft Excel, Word, and Outlook and work order software.Professional with exceptional problem solving and analytical skills.Excellent customer service skillsEducationBachelor’s degree preferredBenefitsMedical, Dental, Vision, Commuter, PSTCompensation$41/hour to $46.00/hour