Office Manager

Tipalti; Foster City (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

A leading fintech company is seeking an Office Manager to ensure smooth office operations and foster a productive environment. The role involves managing office logistics, overseeing vendor contracts, and ensuring compliance with safety standards. Ideal candidates are organized, self-starters with proven experience. Join a dynamic team within a rapidly growing firm that values inclusivity and collaboration.

Benefits

Competitive benefits

Flexible workplace

Career coaching

Qualifications

• Proven experience managing office operations for a team of 100+ people.
• Friendly, approachable, and service-oriented with a natural ability to build relationships.
• Self-starter who can work independently with minimal supervision.

Responsibilities

• Greet and assist visitors and employees as the first point of contact.
• Manage administrative duties, including mail sorting and office supply inventory.
• Oversee vendor relationships and contracts.

Skills

Organizational skills

Time management

Problem-solving mindset

Interpersonal skills

Service-oriented attitude

Job description

We’re looking for a proactive and energetic Office Manager who thrives in a fast-paced environment and enjoys making things run smoothly behind the scenes. If you're someone who wears multiple hats with ease, has a passion for supporting people, and takes pride in creating a welcoming, well-run office space - this role is for you.

You’ll be the heartbeat of the office, ensuring our workplace is organized, stocked, safe, and vibrant. You’ll support day-to-day operations while helping foster a connected and productive environment for a diverse and dynamic team.

Tipalti is one of the world’s fastest-growing fintech companies. We free finance professionals to lead by modernizing the entire payables operation. We are a well-funded, late-stage start-up backed by high-profile investors. Our 2021 Series F funding round raised $270 million, valuing us at over $8.3 billion. With total funding of just over $550 million, and with more than 4000 global customers, Tipalti is one of the most valuable private fintech companies in the world.

At Tipalti, we pride ourselves on our collaborative culture, the quality of our product and the capabilities of our people. Tipaltians are passionate about the work they do, and keen to get the job done. Tipalti offers competitive benefits, a flexible workplace, career coaching, and an environment where diverse individuals can thrive and make an impact. Our culture ensures everyone checks their egos at the door and stands ready to reach for success together.

Founded in Israel in 2010, Tipalti is a global business headquartered in the San Francisco Bay Area (Foster City) with offices in Tel Aviv, Plano, Toronto, Vancouver, London, Amsterdam and Tbilisi.

In this role, you will be responsible for:

• Greet and assist visitors and employees as the first point of contact
• Plan and coordinate office events and meetings, from holiday parties to team offsites
• Manage administrative duties, including mail sorting, office supply inventory, and equipment needs
• Oversee vendor relationships and contracts (e.g., cleaning services, maintenance, food and beverage suppliers, landlord)
• Maintain a clean, safe, and organized workspace, with responsibility for EHS (Environmental Health & Safety) compliance where applicable)
• Administer office access and security (including access card management)
• Oversee food and beverage programs to ensure a stocked and enjoyable office environment
• Manage and maintain a desk reservation system and support space planning as needed
• Act as a point of escalation for facilities-related issues, proactively identifying potential problems and ensuring their timely resolution - even before they are reported
• Anticipate the needs of the office and proactively support teams to ensure smooth operations
  
  

About you:

• Proven experience managing office operations for a team of 100+ people
• Strong organizational and time management skills - you can juggle priorities without dropping the ball
• Friendly, approachable, and service-oriented with a natural ability to build relationships
• Self-starter who can work independently with minimal supervision
• Calm under pressure and adaptable in a fast-moving environment
• Comfortable managing vendor contracts and coordinating external service providers
• Experience supporting EHS programs and facilities-related safety initiatives is a plus
• Creative thinker with a problem-solving mindset - if something’s broken, you’re already fixing it
• Committed to creating an inclusive, productive, and positive office culture

Tipalti’s sales teams drive global growth for our best-in-class product. Whether you are an account executive, sales development representative, or solutions consultant, you’ll be joining a team of individuals who thrive within a fast-paced, metrics- and performance-driven sales organization. Our collaborative culture ensures that our sales teams work as one to deliver on common goals, whilst being provided with the resources to learn and grow via the Tipalti Academy.

Anticipated base pay rate for this position : USD $75,000 - $90,000

Interested in learning more about us?

Tipalti is the only company handling both global partner payments and accounts payable workflows for high-velocity companies across the entire financial operations cycle: onboarding and managing global suppliers, instituting procurement controls, streamlining invoice processing and approvals, executing payments around the world, and reconciling payables data across a multi-subsidiary finance organization. Tipalti enables companies to scale quickly by making payables strategic with operational, compliance, and financial controls. Through Tipalti, our clients can efficiently and securely pay thousands of partners and suppliers in 196 countries within minutes.

Tipalti is fueled by a commitment to our customers and a desire to build lasting connections. Our client portfolio includes high-velocity businesses such as Amazon Twitch, GoDaddy, Roku, WordPress.com, and ZipRecruiter. We work hard for our 98% customer retention rate which is built on trust, reliability and innovation. Tipalti means we handled it" - a mission to which we are constantly committed.

Accommodations
Tipalti champions inclusive teams, in which every voice counts. We are committed to recruiting diverse candidates with varied personal experiences and abilities. We welcome applications from candidates belonging to historically underrepresented or disadvantaged groups, and maintain an equitable Talent Acquisition process that is free from discrimination.

As an equal opportunities employer, Tipalti complies with employment and human rights laws across the various jurisdictions in which we operate. Should you require reasonable adjustments or accommodations during the recruitment process, including access to alternate formats of materials, meeting spaces, or other accommodations that could better enable your full participation, please reach out [e-mail] for assistance.

Privacy
We are committed to protecting the privacy interests of job applicants and candidates. For more information about our privacy practices during our Talent Acquisition process, please refer to our Job Candidate Privacy Notice below:

www.tipalti.com/privacy/job-candidate-privacy-notice/

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