Office Manager

Extreme Companies of Florida, LLC; Fort Myers (FL); Sur place; USD 42 000 - 66 000; Plein temps

Résumé du poste

Extreme Companies of Florida, LLC in Fort Myers, FL is seeking an experienced Office Manager to oversee daily office operations, coordinate projects, manage documentation, and maintain vendor and client relationships. The role supports both field and management teams in a fast-paced construction environment.

The ideal candidate will handle A/R and A/P processes, payroll, and ensure accurate job costing, budgeting, and reporting while upholding safety and administrative standards.

Qualifications

• Must have a valid driver’s license.
• Minimum of two years experience in office administration, preferably within the construction industry.
• Strong proficiency in Microsoft Office (Word, Outlook, Excel) and familiarity with project management or estimating software.
• Excellent organizational, communication, and time management skills.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Strong attention to detail and ability to maintain confidentiality.
• Familiarity with construction methods, safe documentation, and industry terminology preferred.
• Must pass a pre-employment background check and drug screening.

Responsabilités

• Serve as the primary point of contact for office operations, scheduling, and communication between management, field crews, vendors, and clients.
• Support the managing of project documentation including proposals, contracts, purchase orders, and job files.
• Assist with preparing, processing, and tracking all vendor and subcontractor paperwork
• Maintain and update project management systems, ensuring all job information and client requirements are current.
• Monitor incoming calls, emails, and mail, directing communication to appropriate team members.
• Manage accounts payable and receivable coordination, invoice tracking, and expense reporting.
• Maintain accurate records for job costing, budgeting, and materials tracking.
• Support hiring, onboarding and compliance documentation for company staff and subcontractors.
• Ensure office procedures comply with safety and administrative standards.
• Process payroll with accurate time tracking and job costing.

Connaissances

Organization

Communication

Time management

Multitasking

Outils

Microsoft Office

Project management software

Description du poste

Extreme Companies of Florida, LLC, a Southwest Florida construction company, is seeking an experienced Office Manager to oversee the daily operations of the office. The ideal candidate will b e responsible for coordinating projects, managing documentation, maintaining vendor and client relationships, and supporting both field and management teams to ensure smooth, compliant, and efficient operations. The ideal candidate will also manage both A/R and A/P with bookkeeping and payroll responsibilities. This position requires strong organizational skills and the ability to thrive in a fast-paced, hands‑on environment.

Responsibilities

• Serve as the primary point of contact for office operations, scheduling, and communication between management, field crews, vendors, and clients.
• Support the managing of project documentation including proposals, contracts, purchase orders, and job files.
• Assist with preparing, processing, and tracking all vendor and subcontractor paperwork
• Maintain and update project management systems, ensuring all job information and client requirements are current.
• Monitor incoming calls, emails, and mail, directing communication to appropriate team members.
• Manage accounts payable and receivable coordination, invoice tracking, and expense reporting.
• Maintain accurate records for job costing, budgeting, and materials tracking.
• Support hiring, onboarding and compliance documentation for company staff and subcontractors.
• Ensure office procedures comply with safety and administrative standards.
• Process payroll with accurate time tracking and job costing.

Position Requirements

• Must have a valid driver's license
• Minimum of two years experience in office administration, preferable within the construction industry.
• Strong proficiency in Microsoft Office (Word, Outlook, Excel) and familiarity with project management or estimating software.
• Excellent organizational, communication, and time management skills.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Strong attention to detail and ability to maintain confidentiality.
• Familiarity with construction methods, safe documentation, and industry terminology preferred.
• Must pass a pre-employment background check and drug screening.

Equal Opportunity Employer

Extreme Demolition & Land Clearing, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.