Office Manager

SEATON PAVING & SITEWORK; Fort Myers (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Seaton Paving & Sitework is actively seeking an Office Manager to keep our Fort Myers operations running smoothly. This role supports field crews and the growing business, requiring a detail-oriented and organized leader who thrives in a fast-paced construction environment.

You will oversee daily administrative tasks, payroll, HR records, and vendor relations while ensuring compliance and efficient project support. Pay is negotiable and dependent on experience.

Qualifications

• 3+ years of office management experience, preferably in construction, paving, or a related trade industry.
• Proficiency in QuickBooks or similar accounting/job costing software.
• Strong knowledge of accounts payable/receivable and basic bookkeeping principles.
• Experience with payroll processing and HR administrative functions.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Oversee day-to-day office operations, administrative functions, and office staff coordination.
• Manage accounts payable/receivable, invoicing, and job cost tracking.
• Process payroll and maintain accurate employee records and HR documentation.
• Coordinate subcontractor agreements, vendor relationships, and purchase orders.
• Support project managers with scheduling, documentation, and contract administration.
• Maintain compliance records, insurance certificates, and licensing documentation.
• Handle incoming calls, correspondence, and client communications professionally.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Tools

QuickBooks

Microsoft Office

Job description

Seaton Paving & Sitework is looking for a driven and organized Office Manager to keep our operations running smoothly in Fort Myers, FL. This is a key behind-the-scenes role where your attention to detail and leadership will directly support our field crews and growing business. If you thrive in a fast-paced construction environment and love bringing order to a busy office, we want to hear from you!

Responsibilities:

• Oversee day-to-day office operations, administrative functions, and office staff coordination
• Manage accounts payable/receivable, invoicing, and job cost tracking
• Process payroll and maintain accurate employee records and HR documentation
• Coordinate subcontractor agreements, vendor relationships, and purchase orders
• Support project managers with scheduling, documentation, and contract administration
• Maintain compliance records, insurance certificates, and licensing documentation
• Handle incoming calls, correspondence, and client communications professionally

Requirements:

• 3+ years of office management experience, preferably in construction, paving, or a related trade industry
• Proficiency in QuickBooks or similar accounting/job costing software
• Strong knowledge of accounts payable/receivable and basic bookkeeping principles
• Experience with payroll processing and HR administrative functions
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills with a professional demeanor
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

About Us: Seaton Paving & Sitework is a trusted name in the Southwest Florida construction industry, delivering high-quality paving and sitework solutions to residential, commercial, and municipal clients throughout the Fort Myers area. Our customers rely on us for dependable craftsmanship and professional service, and our team is proud to show up every day for work that makes a real impact. We foster a supportive, team-first culture where hard work is recognized and employees are valued.

Seaton Paving & Sitework Inc
7861 Mainline Parkway
Fort Myers, FL 33912
239-985-9860
Pay is negotiable and depends on years of experience.

About Us

In 2009, Seaton Paving and Sitework, Inc was started by Jim Seaton. A dedicated professional in the industry for 20 years, Jim decided it was time take the plunge into the business for himself.

Jim built Seaton Paving and Sitework, Inc on strong core values and integrity, with a culture of always putting the customer first. Our friendly employees from ground crew to owner are ready to work on any project from start to completion in a professional way. Strong customer relationships have been a cornerstone for Seaton Paving and Sitework, Inc., with dozens of loyal and repeat customers, we personally meet our clients before, during and after project completion to ensure the customer has the best possible experience with our company.

Leading with integrity, professionalism and values, Seaton Paving and Sitework, Inc is paving the way as an industry leader in Southwest Florida.

Mission Statement

Seaton Paving strives to complete quality work in a timely fashion. We pride ourselves on maintaining an exemplary reputation for our integrity. We have established a base of satisfied repeat customers by being honest, fair and diligent in our follow through. Our employees are held to a high standard of performance to ensure our product is unequaled in the paving industry. We do it right the first time in order to ensure a next time.