Office Manager

SEATON PAVING & SITEWORK; Fort Myers (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Seaton Paving & Sitework in Fort Myers, FL is seeking an organized Office Manager to keep our operations running smoothly behind the scenes. This role supports field crews and project teams with administrative and financial tasks in a fast-paced construction environment.

Responsibilities include AP/AR, payroll, HR documents, subcontractor coordination, and contract administration. Strong paperwork, communication, and attention to detail are essential for success.

Qualifications

• 3+ years of office management experience, preferably in construction or related trades.
• Proficiency in QuickBooks or similar accounting software.
• Strong accounts payable/receivable and basic bookkeeping knowledge.
• Experience with payroll processing and HR administrative functions.
• Excellent organization and time management, with strong written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Oversee day-to-day office operations and staff coordination.
• Manage AP/AR, invoicing, and job cost tracking.
• Process payroll and maintain HR records.
• Coordinate subcontractor agreements, vendors, and purchase orders.
• Support project managers with scheduling and contract administration.
• Maintain compliance records, insurance certificates, and licensing docs.
• Handle calls, correspondence, and client communications professionally.

Skills

Office management

Accounts payable/receivable

Payroll processing

HR administration

Communication skills

Organization & time management

Tools

QuickBooks

Excel

Microsoft Office

Job description

About the Role:

Seaton Paving & Sitework is looking for a driven and organized Office Manager to keep our operations running smoothly in Fort Myers, FL. This is a key behind-the-scenes role where your attention to detail and leadership will directly support our field crews and growing business. If you thrive in a fast-paced construction environment and love bringing order to a busy office, we want to hear from you!

Responsibilities:

• Oversee day-to-day office operations, administrative functions, and office staff coordination
• Manage accounts payable/receivable, invoicing, and job cost tracking
• Process payroll and maintain accurate employee records and HR documentation
• Coordinate subcontractor agreements, vendor relationships, and purchase orders
• Support project managers with scheduling, documentation, and contract administration
• Maintain compliance records, insurance certificates, and licensing documentation
• Handle incoming calls, correspondence, and client communications professionally

Requirements:

• 3+ years of office management experience, preferably in construction, paving, or a related trade industry
• Proficiency in QuickBooks or similar accounting/job costing software
• Strong knowledge of accounts payable/receivable and basic bookkeeping principles
• Experience with payroll processing and HR administrative functions
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills with a professional demeanor
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

About Us:

Seaton Paving & Sitework is a trusted name in the Southwest Florida construction industry, delivering high-quality paving and sitework solutions to residential, commercial, and municipal clients throughout the Fort Myers area. Our customers rely on us for dependable craftsmanship and professional service, and our team is proud to show up every day for work that makes a real impact. We foster a supportive, team-first culture where hard work is recognized and employees are valued.

Check us out online at www.seatonpaving.com.

Pay is negotiable and depends on years of experience.