Project Administrator

Watson Civil Construction, Inc.; Fort Myers (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

PTO

6 paid holidays

401(k) with company match

Job summary

A Florida-based highway contractor is seeking a Project Administrator in Fort Myers. This role involves providing administrative support, tracking project personnel, managing documentation, and assisting project managers. The successful candidate should have experience in office roles and proficiency in Microsoft Office. The position offers competitive pay, PTO, and benefits including a 401(k) plan.

Qualifications

• Previous experience in an administrative assistant or general office role is required.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Detail-oriented and quality conscious with superior organizational skills.
• Self-motivated. Able to work independently and collaborate as part of a team.
• Requires minimal instruction on day-to-day work. Able to determine best approach for new assignments or projects with general instructions.

Responsibilities

• Provide support to project managers and engineers.
• Aid in timesheet verification for the project team.
• Track onsite personnel and equipment efficiently.
• Maintain and update project files accordingly.
• Greet office visitors in a positive manner.
• Route and track submittals.
• Maintain project files and file accordingly.
• Keep inventory of safety supplies and order accordingly.
• Support project team with document / invoice / receipt tracking.
• Assist with Project Startup and Project Closeout.
• Answer, screen and transfer incoming phone calls.
• Greet office visitors in a professional, positive manner.
• Open, sort, and distribute incoming mail. Prepare overnight shipments and outgoing mail.
• Maintain office supply inventory and order appropriately.
• Compose and edit letters, emails, and other correspondence.

Skills

Organizational skills

Proficiency in Microsoft Office

Attention to detail

Self-motivated

Team collaboration

Education

High school diploma or GED

Tools

Construction Software

Job description

Watson Civil Construction is a heavy/highway contractor working throughout Florida specializing in large site infrastructure, underground, and road work. We are a dynamic and rapidly growing company that is currently seeking a Project Administrator in our Fort Myers office. This position provides a wide variety of administrative support to the office in an effective and efficient manner. The successful candidate will possess a high degree of self-confidence and executive presence; can proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately.

Responsibilities include but are not limited to the following:

• Provide support to Project Managers, Project Engineers, and Superintendents as needed.
• Aid in timesheet verification and integration for project team.
• Track onsite personnel and equipment to ensure all entered on time and efficiently.
• Assist in entering and tracking quantities in our construction software.
• Update onsite subcontractor logs and field PO logs.
• Route and track submittals.
• Maintain project files and file accordingly.
• Keep inventory of safety supplies and order accordingly.
• Support project team with document / invoice / receipt tracking.
• Assist with Project Startup and Project Closeout.
• Answer, screen and transfer incoming phone calls.
• Greet office visitors in a professional, positive manner.
• Open, sort, and distribute incoming mail. Prepare overnight shipments and outgoing mail.
• Maintain office supply inventory and order appropriately.
• Compose and edit letters, emails, and other correspondence.

Qualifications:

• Applicants must have previous experience in an administrative assistant or general office role along with a high school diploma or general education degree (GED).
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).
• Superior organizational skills and proactive in anticipating business needs. Detail-oriented and quality conscious.
• Self-motivated. Able to work independently and collaborate as part of a team.
• Requires minimal instruction on day-to-day work. Able to determine best approach for new assignments or projects with general instructions.

Pay and Benefits:

• Competitive pay
• PTO
• 6 paid holidays
• 401(k) with company match

Watson Civil is a DFWP and EEO Employer. Watson Civil Construction is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, gender, gender expression or expression, sexual orientation, or any other characteristic protected by law.