Office Manager

iCare Health Solutions; Florida; Presencial; USD 28.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonuses and commissions

Descripción de la vacante

iCare Health Solutions in Florida is seeking an experienced Office Supervisor to oversee daily operations across our clinics. The role focuses on team leadership, policy compliance, and maintaining high standards of patient care.

You will train new hires, manage scheduling, payroll, and billing, and collaborate with District leadership to optimize office performance. A Bachelor’s degree and 2+ years of supervisory experience are preferred, with opportunities for bonuses described in the posting.

Formación

• Minimum of 2 years of leadership experience in a business-related environment.
• Optical experience preferred.
• Proven ability to recruit, train, coach and develop staff.
• Ability to manage patient/customer relations and office operations.

Responsabilidades

• Train new hires for various positions within iCare offices.
• Supervise and control office operations to ensure compliance with policies and procedures.
• Maintain products, equipment, and supplies; inform District Manager of trends or needs.
• Manage budgets for payroll, overtime, supplies, and maintenance.
• Ensure proper promotional, merchandise, and display policies are followed.
• Maintain positive patient/customer relations and handle follow-ups on complaints.
• Establish professional relations with doctors leasing, employed, or referring.
• Provide coaching in product introduction and selling techniques to staff.
• Oversee insurance and other billing processes for the office.
• Reconcile financial reports, including bank deposits and AR reports.
• Coordinate Doctor appointment scheduling.
• Inform District Manager of wage issues and recruiting needs.
• Notify District Manager of quality or patient flow problems.
• Coordinate with District Manager on security-related matters.
• Communicate any significant changes in the office to district leadership.
• Perform all tasks assigned by District Manager.

Conocimientos

Leadership

Staff training

Customer relations

Communication

Educación

Bachelor's degree or equivalent

Descripción del empleo

Job Type

Full-time

Description

The primary role of this position is to supervise and control the activities and operation of an iCare office.

Essential Functions

• Train new hires for various positions within iCare offices
• Supervise and control operation of the office to ensure that they operate in compliance with all company personnel and security policies, and approved procedures
• Maintain all product, equipment, and supplies in the office. Inform the District Manager of trends, needs, or problems
• Maintain office operations within controllable expense budgets such as payroll, overtime, supplies, and maintenance
• Comply with proper promotional, merchandise, and display policies and practices
• Maintain positive patient/customer and public relations by ensuring follow-up on any patient/customer complaints
• Establish professional relations with all doctors, whether they are leasing, employed, or referring
• Provide coaching in new product introduction, technical and selling techniques to all office personnel
• Supervise and follow up on all insurance and any other required billing for office
• Responsible for reconciling all financial reports including but not limited to bank deposits, returned checks, insurance payment posting, daily-weekly-monthly reports, A/R reports
• Supervise and coordinate all Doctor appointment scheduling
• Notify the District Manager and Home Office Personnel of recruiting, labor, training, or wage and salary issues in their office
• Request approval from the District Manager for any wage increases regarding all subordinates in the assigned offices
• Inform the District Manager of any quality or patient flow problems that exist in assigned offices
• Coordinate with the District Manager on security-related matters
• Inform the District Manager of any significant changes in the office concerning operating or procedural changes needed
• Perform all tasks assigned by District Manager

Requirements

• Bachelor's degree in related field or equivalent experience
• Minimum of 2 years of leadership experience in a business-related environment
• Optical experience preferred
• Proven track record in leading overall team performance and understanding of optometric business processes and strategic development
• Ability to recruit, facilitate, train, coach, and develop excellent patient centric staff
• Ability to present and implement decisive and creative solutions to issues/opportunities to grow the business
• Ability to provide enthusiastic and concise communication to meet or exceed customer expectations as well as foster positive staff, doctor and team relationships
• Ability to manage priorities through adaptability, willingness to take calculated risks, and follow-up
• For roles that are remote (i.e., Work From Home (WFM)) or hybrid (i.e., partial onsite at a VSP location and WFM), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability, or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding iCare benefits, please click here.

Salary Description

$20.00 - $25.00