Office Manager

Ontic MRO US; Florida; Híbrido; USD 60.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive PTO

Descripción de la vacante

Ontic Miramar in Florida is seeking an Office Manager to join the team, reporting to the General Manager. You will provide day-to-day administrative and organizational support to the management team, coordinating schedules, meetings, communications and office activities.

This hands-on role blends office administration, management support and process improvement, with the chance to help strengthen office procedures and ensure the site runs smoothly.

Formación

• Bachelor's degree or 7+ years of equivalent administrative experience.
• 5+ years of Administrative Assistant experience.
• Proficiency with Word, Excel, Outlook; travel/expense software required.

Responsabilidades

• Manage daily executive administrative activities, including schedules, information requests, correspondence, files and telephone communications.
• Coordinate management meetings and schedules, tracking follow‑up actions to ensure timely completion.
• Develop and update office policies and procedures as required.
• Plan and facilitate employee events, including chairing event committees when needed.
• Provide daily administrative support to the management team and respond to employee and management concerns in a timely manner.
• Process and coordinate government and corporate reports while maintaining professional communication across the organization.
• Support departmental budgets and objectives, promote continuous improvement and maintain safe working practices.

Conocimientos

Administrative experience

MS Word

MS Excel

MS Outlook

Travel expense software

Continuous improvement certs

Educación

Four-year degree

Herramientas

Microsoft Office Suite

Descripción del empleo

Office Manager Miramar - Florida, USA | Full-time | Onsite

We are a fast-paced business with ambitious growth plans; so if you are dedicated, enthusiastic and always seeking ways to improve, you'll enjoy a career with us!

About Ontic Miramar Miramar is Ontic's dedicated US MRO hub and our first purpose-built MRO Center of Excellence. Opened in 2025, the 64, 000 sq ft Florida facility brings together our US MRO teams, equipment and processes in one specialist operation. Our focus is on providing the precision, speed and reliability operators need to keep critical aerospace components - and the aircraft that rely on them - flying. Joining Miramar means becoming part of a growing specialist team with the opportunity to help shape the future of MRO at Ontic while delivering work that makes a real difference to customers around the world.

The opportunity

We're looking for an Office Manager to join our Miramar team, reporting to the General Manager. You'll provide day-to-day administrative and organizational support to the management team, helping coordinate schedules, meetings, communications and office activities. You'll work closely with leaders and employees across the business, managing executive administrative requirements, coordinating employee events and ensuring important actions and requests are followed through. This is a hands‑on role combining office administration, management support and process improvement, with the opportunity to help strengthen office procedures and support the effective running of the site.

What you'll be doing

• Manage daily executive administrative activities, including schedules, information requests, correspondence, files and telephone communications.
• Coordinate management meetings and schedules, tracking follow‑up actions to ensure timely completion.
• Develop and update office policies and procedures as required.
• Plan and facilitate employee events, including chairing event committees when needed.
• Provide daily administrative support to the management team and respond to employee and management concerns in a timely manner.
• Process and coordinate government and corporate reports while maintaining professional communication across the organization.
• Support departmental budgets and objectives, promote continuous improvement and maintain safe working practices.

What you'll bring

• Four-year degree or 7+ years of equivalent experience.
• 5+ years of Administrative Assistant experience.
• Proficiency with Microsoft Word, Excel, Outlook, and travel and expense software.
• Desirable: Certifications in continuous improvement or equivalent experience.

Why Ontic?

At Ontic, we're specialists in keeping critical aircraft flying. Our work supports civil and military aviation around the world, giving established aircraft products the long‑term support they need to remain safe, reliable and available. But it's our people who make that possible. We're a growing, global team where you're trusted to take ownership, encouraged to challenge how things have always been done and supported to develop your career as our business grows. We believe in embracing the challenge - working together to solve complex problems and create opportunities for our customers, our business and each other.

Benefits at Ontic

At Ontic, we're committed to supporting our people to thrive - at work and beyond. Our benefits are designed to support your wellbeing, development and financial security, while giving everyone the opportunity to share in our success.

• Goal Share bonus program - everyone at Ontic is automatically enrolled, giving us all the opportunity to share in our success
• Paid volunteering time - giving you time to support a cause or community that matters to you 24/7 wellbeing support - confidential support available through our Employee Assistance Program (EAP)
• Employee discounts - access to discounts and offers across a range of retailers and services
• Learning and development - opportunities to build your skills, develop your career and grow with Ontic
• Employee referral program - rewarding you for introducing great people to Team Ontic
• Comprehensive medical insurance
• Competitive PTO, holiday pay and sick leave
• 401(k) plan - with up to 4% company match
• 9/80 work schedule - where applicable

Ontic Engineering and Manufacturing Inc. is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This position must meet export control compliance requirements.

To meet export control compliance requirements, a “U.S. Person ” as defined by 22. C.F.R. §120.15 is required.

“U.S. Person” includes U.S. Citizen, lawful permanent resident, asylee, or refugee.

Ontic is a leading manufacturer to the world’s civil and military aircraft.

By becoming the OEM to critical parts others originally developed, we provide continuity, availability and longevity to our customers’ fleets, supporting them for a lifetime of flight.

Through our in-house manufacturing and engineering, MRO, spares, and AOG support, we ensure certified, safety-critical components remain available, compliant, and reliable across the full operational life of the aircraft we support.

We use our expertise and experience to reduce supply chain risk, improve production outputs and deliver for our customers, so they can keep their aircraft flying now and in the future.