Office Manager

Ontic; Florida; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Goal share bonus program

401(k) plan with company match

Paid volunteering time

Wellbeing support

Job summary

Ontic is seeking an Office Manager for its Miramar, Florida site to support the executive team and manage daily administrative activities. You will coordinate meetings, maintain office policies, and organize events while ensuring smooth operations and effective communication across the organization.

The ideal candidate has a four-year degree or 7+ years of equivalent experience, 5+ years in administrative support, and proficiency with MS Word, Excel, and Outlook, plus travel/expense software.

Qualifications

• Four-year degree or 7+ years of equivalent experience.
• 5+ years of Administrative Assistant experience.
• Proficiency with Microsoft Word, Excel, Outlook, and travel and expense software.
• Desirable: Certifications in continuous improvement or equivalent experience.

Responsibilities

• Manage daily executive administrative activities, including schedules, information requests, correspondence, files and telephone communications.
• Coordinate management meetings and schedules, tracking follow-up actions to ensure timely completion.
• Develop and update office policies and procedures as required.
• Plan and facilitate employee events, including chairing event committees when needed.
• Provide daily administrative support to the management team and respond to employee and management concerns in a timely manner.
• Process and coordinate government and corporate reports while maintaining professional communication across the organization.
• Support departmental budgets and objectives, promote continuous improvement and maintain safe working practices.

Skills

Executive support

Calendar management

Communication

Problem solving

Education

Four-year degree or 7+ years equivalent experience

Tools

Microsoft Word

Excel

Outlook

Travel and expense software

Job description

Office ManagerThis site uses cookies and by using the site you are consenting to this.Please click here to review Ontic's California Consumer Privacy Act policy# Ontic Career Site## Office ManagerApply: Miramar, Florida: Full time: Posted Today: R6890We are a fast-paced business with ambitious growth plans; so if you are dedicated, enthusiastic and always seeking ways to improve, you'll enjoy a career with us!# Office Manager **Miramar - Florida, USA | Full-time | Onsite** ## About Ontic Miramar Miramar is Ontic's dedicated US MRO hub and our first purpose-built MRO Center of Excellence. Opened in 2025, the 64,000 sq ft Florida facility brings together our US MRO teams, equipment and processes in one specialist operation. Our focus is on providing the precision, speed and reliability operators need to keep critical aerospace components - and the aircraft that rely on them - flying. Joining Miramar means becoming part of a growing specialist team with the opportunity to help shape the future of MRO at Ontic while delivering work that makes a real difference to customers around the world. ## The opportunity We're looking for an Office Manager to join our Miramar team, reporting to the General Manager. You'll provide day-to-day administrative and organizational support to the management team, helping coordinate schedules, meetings, communications and office activities. You'll work closely with leaders and employees across the business, managing executive administrative requirements, coordinating employee events and ensuring important actions and requests are followed through. This is a hands-on role combining office administration, management support and process improvement, with the opportunity to help strengthen office procedures and support the effective running of the site. ## What you'll be doing * Manage daily executive administrative activities, including schedules, information requests, correspondence, files and telephone communications.* Coordinate management meetings and schedules, tracking follow-up actions to ensure timely completion.* Develop and update office policies and procedures as required.* Plan and facilitate employee events, including chairing event committees when needed.* Provide daily administrative support to the management team and respond to employee and management concerns in a timely manner.* Process and coordinate government and corporate reports while maintaining professional communication across the organization.* Support departmental budgets and objectives, promote continuous improvement and maintain safe working practices. ## What you'll bring * Four-year degree or 7+ years of equivalent experience.* 5+ years of Administrative Assistant experience.* Proficiency with Microsoft Word, Excel, Outlook, and travel and expense software.* **Desirable:** Certifications in continuous improvement or equivalent experience. ## Why Ontic? At Ontic, we're specialists in keeping critical aircraft flying. Our work supports civil and military aviation around the world, giving established aircraft products the long-term support they need to remain safe, reliable and available. But it's our people who make that possible. We're a growing, global team where you're trusted to take ownership, encouraged to challenge how things have always been done and supported to develop your career as our business grows. We believe in embracing the challenge - working together to solve complex problems and create opportunities for our customers, our business and each other. ## Benefits at Ontic At Ontic, we're committed to supporting our people to thrive - at work and beyond. Our benefits are designed to support your wellbeing, development and financial security, while giving everyone the opportunity to share in our success. * Goal Share bonus program - everyone at Ontic is automatically enrolled, giving us all the opportunity to share in our success* Paid volunteering time - giving you time to support a cause or community that matters to you* 24/7 wellbeing support - confidential support available through our Employee Assistance Program (EAP)* Employee discounts - access to discounts and offers across a range of retailers and services* Learning and development - opportunities to build your skills, develop your career and grow with Ontic* Employee referral program - rewarding you for introducing great people to Team Ontic* Comprehensive medical insurance* Competitive PTO, holiday pay and sick leave* 401(k) plan - with up to 4% company match* 9/80 work schedule - where applicable ## Ready to embrace the challenge? If this sounds like the kind of opportunity where you could make an impact, we'd love to hear from you. Apply today and see where a career with Team Ontic could take you.**Compensation Pay Range***Please click here to review Ontic's California Consumer Privacy Act policy.**Ontic Engineering and Manufacturing Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.**This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person ” as defined by 22. C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, asylee, or refugee.*