Office Manager

Hylant; Elkhart (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Hylant in Elkhart, IN is seeking an Office Manager to lead administrative operations for the local office and provide executive level support to senior leadership. This full-time, in-office role emphasizes organization, confidentiality, and a people-first culture.

You will manage calendars, coordinate travel, host onboarding, plan events, maintain intranet content, and promote Hylant's culture through engaging programs.

Qualifications

• Bachelor's degree in business administration, communications, or related field or equivalent.
• Minimum of five years of related administrative work experience.
• Prior management or supervisory experience preferred.
• Ability to maintain confidentiality about management or business information.
• Strong attention to detail, communication, and interpersonal skills.

Responsibilities

• Lead and perform office administrative responsibilities for the assigned group/location.
• Provide executive administration support to senior leadership (calendars, travel, triage emails).
• Coordinate on-site interviews and onboarding activities.
• Plan and communicate events such as annual meetings, parties, awards, and gatherings.
• Maintain intranet content for the group/location.
• Develop ways to promote Hylant culture and a family-oriented environment.
• Coordinate meetings and events; manage setup, catering, equipment, and cleanup.
• Provide administrative support to all employees and lead projects as needed.
• Oversee new employee orientation and onboarding experience.

Skills

Leadership

Prioritization

Organizational

Project management

Time management

Communication

Interpersonal skills

Confidentiality

Travel coordination

Education

Bachelor's degree in business administration/communications

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

The Opportunity:The Office Manager is a champion of the Hylant culture. The Office Manager is responsible for leading and directing administrative aspects of the Elkhart office, ensuring an effective and efficient office operation while adhering to Hylant policy, procedure, and core values. The Office Manager may also provide executive level support to office leadership. This is primarily a full-time in office position due to the nature of responsibilities. Responsibilities may vary based on assigned location.In This Role You Will Execute On:Lead and/or perform all office administrative responsibilities for the assigned group/location.Provide executive administration support to senior leadership, if assigned. This includes managing calendars, coordinating travel, triage emails, and other executive level support required.If assigned, serve as the location’s liaison for HR/Talent including, but not limited to, coordinating on site interviews, preparing new hire agendas, conducting first day orientation, and coordinating with the hiring manager and other stakeholders to ensure a welcoming and engaging onboarding experience.Plan, develop, coordinate, and communicate events such as Annual Meeting, Holiday Party, BAWWD awards, Service Awards, Office Picnic, new employee luncheons, Top Workplaces Survey, ordering funeral flower arrangements and/or memorials, and other ad hoc engagements.Maintain intranet space for assigned group/location by ensuring current and relevant content is posted.Develop and execute innovative ways to promote the Hylant culture to foster a fun, family oriented, and community minded environment.Plan and coordinate internal and external events and meetings. This includes managing set-up, catering, equipment needs and clean-up as required.Provide administrative support to all employees; coordinate and lead projects, quickly addressing and solving problems and concerns.Manage and complete group/location charitable and sponsorship request process.Oversee or conduct new employee orientation supporting a welcoming and engaging experience.Perform other duties and special projects as requested.In This Role You Will Need:Bachelor's degree in business administration, communications, or a related field OR equivalent combination of education and work experience required.A minimum of five years of related administrative work experience.Prior management or supervisory experience desiredMust have the ability to maintain confidentiality about management or business information and protect sensitive information.Exceptional attention to detail, communication, and interpersonal skillsStrong prioritization, organizational, project management and time management skillsProficiency with Microsoft Office suite of productsAbility and willingness to travel by car or airplane for meetings, conferences, or other business-related functions.Must be legally authorized to work in the United StatesWhy Hylant?Since 1935, Hylant has been a family‑owned insurance brokerage built on relationships, trust, and a people‑first mindset. We believe great work is rooted in understanding people — our clients, our communities, and each other — and delivering thoughtful solutions that rise above the expected.Anything But Typical. Everything for You. isn’t just a message; it’s how we show up. It reflects a culture where people come first, careers are supported with purpose, and going above and beyond is the standard, not the exception. At Hylant, you’re more than an employee, you’re part of a team that treats one another like family and works together to make a meaningful impact.