Office Manager

Paul's Auto Yard; De Motte (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Paul's Auto Yard in Indiana is seeking an Office Manager to oversee the daily operations of the office and coordinate administrative tasks.

You will supervise administrative staff, manage inventory records with yard team, ensure compliance with regulations, and handle invoicing and budgeting. Strong organizational skills are essential.

Qualifications

• High School Diploma and 3 years of office management/administrative experience, with supervisory experience.
• Experience in salvage yard operations preferred.

Responsibilities

• Oversee day-to-day office operations including answering phones, responding to emails, and processing paperwork.
• Supervise and train administrative staff to ensure procedures and efficiency.
• Foster positive relationships with customers and vendors to encourage repeat business.
• Maintain accurate inventory records and coordinate with yard team for accuracy.
• Ensure compliance with local, state, and federal salvage yard regulations.
• Manage invoicing, billing, and budgeting aspects.
• Maintain a safe and clean work environment and enforce safety protocols.
• Manage employee schedules and staffing levels.
• Perform other duties as assigned by management.

Skills

Communication

Multitasking

Attention to detail

Budgeting

Regulatory knowledge

Teamwork

MS Office

Safety compliance

Education

High School Diploma

Tools

Microsoft Office

Inventory management software

Job description

Job DescriptionSummary/objective

The Office Manager is responsible for overseeing the daily operations of the office.

Job DescriptionSummary/objective

The Office Manager is responsible for overseeing the daily operations of the office.

Essential Functions

• Manage the daytoday operations of the office, including answering phones, responding to emails, and processing paperwork.
• Supervise and train administrative employees to ensure that they are following procedures and performing their job duties efficiently.
• Foster positive relationships with customers and vendors to encourage repeat business and maintain a positive reputation in the industry.
• Maintain accurate inventory records and work with the yard team to ensure inventory levels are accurate
• Ensure compliance with all local, state, and federal regulations regarding salvage yard operations
• Manage financial aspects of the business, including invoicing, billing, and possibly creating budgets
• Maintain a safe and clean work environment, including enforcing safety protocols and ensuring that all employees are adhering to environmental regulations.
• Manage employee schedules and ensure that staffing levels are appropriate for business needs
• Perform other duties as assigned by management

Competencies

• Strong communication and interpersonal skills
• Ability to work in a fastpaced environment and handle multiple tasks simultaneously
• Attention to detail and excellent organizational skills
• Understanding of financial statements and budgeting
• Familiarity with local, state, and federal regulations regarding salvage yards
• Ability to work effectively as part of a team
• Proficiency in Microsoft Office and experience with inventory management software
• Ability to follow safety guidelines and regulations

Physical demands

• Ability to sit for extended periods of time.

Travel required

• N/A

Required education and experience

• High School Diploma
• 3 years of experience in an office management or administrative role, with supervisory experience

Preferred education and experience

• Experience in salvage yard operations preferred
• High School Diploma or equivalent preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Job Title, duties, responsibilities and activities may change at any time with or without notice.