Office Manager

Beacon Behavioral Partners; Daytona Beach (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Beacon Behavioral Partners in Daytona Beach, FL is seeking an Office Manager to support daily operations of its outpatient behavioral health program. The role collaborates with the Program Director to ensure efficient office workflows, a professional patient experience, and timely execution of operational priorities.

You will oversee front office tasks, scheduling, patient communication, and records, while providing day-to-day guidance to administrative staff.

Qualifications

• 2–4 years of administrative or front-office leadership experience.
• Experience in behavioral health or outpatient settings.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and discretion with confidential information.

Responsibilities

• Support the Program Director with day-to-day outpatient program operations.
• Oversee front office, scheduling, and patient communications.
• Ensure a welcoming, professional experience for patients and families.
• Coordinate scheduling, confirmations, cancellations, and rescheduling.
• Monitor office activity and resolve administrative issues.
• Assist with intake, referrals, and new patient access workflows.
• Assist with hiring, onboarding, and performance feedback for admin staff.
• Support billing, authorizations, and insurance documentation as needed.
• Prepare reports, spreadsheets, and meeting materials for leadership.
• Identify workflow gaps and propose practical solutions.

Skills

Administrative experience

Healthcare operations knowledge

Strong communication and organization

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Scheduling tools

Spreadsheets

Electronic Medical Records (EMR) systems

Job description

• The Office Manager supports the daily operations, administrative coordination, and overall performance of Beacon’s outpatient behavioral health program
• This role works closely with the Program Director to help ensure the office runs efficiently, team members are supported, patients receive a professional experience, and operational priorities are executed consistently
• The Office Manager provides day-to-day oversight of administrative workflows, front office functions, scheduling support, team coordination, patient communication, and office operations
• This position is ideal for someone who can balance hands‑on administrative work with light operational leadership and problem‑solving

Office Manager

Beacon Outpatient

Position Summary

• The Office Manager supports the daily operations, administrative coordination, and overall performance of Beacon’s outpatient behavioral health program
• This role works closely with the Program Director to help ensure the office runs efficiently, team members are supported, patients receive a professional experience, and operational priorities are executed consistently
• The Office Manager provides day-to-day oversight of administrative workflows, front office functions, scheduling support, team coordination, patient communication, and office operations
• This position is ideal for someone who can balance hands‑on administrative work with light operational leadership and problem‑solving

Key Responsibilities

• Support the Program Director with day-to-day outpatient program operations
• Oversee front office, administrative, scheduling, and patient-facing workflows
• Help ensure patients, families, providers, and visitors receive a professional and welcoming experience
• Coordinate patient scheduling, appointment confirmations, cancellations, and rescheduling processes
• Monitor daily office activity and help resolve administrative or operational issues as they arise
• Support intake, admissions, referral coordination, and new patient access workflows as needed
• Assist with patient check-in, check-out, documentation collection, and general office processes
• Maintain organized patient, office, and administrative records in accordance with company procedures
• Support communication between patients, families, clinical team members, providers, and leadership
• Help train, support, and provide day‑to‑day guidance to office or administrative team members
• Assist with hiring, onboarding, scheduling, and performance feedback for administrative team members as assigned
• Monitor office supplies, equipment, shared spaces, forms, and general office organization
• Support billing, authorizations, insurance documentation, or related administrative workflows as needed
• Help track office metrics, administrative tasks, productivity needs, and operational follow‑up items
• Assist the Program Director with reports, spreadsheets, meeting preparation, and special projects
• Identify workflow gaps or office barriers and recommend practical solutions
• Support marketing, referral, and new patient growth efforts through timely communication and coordination
• Help implement operational initiatives, process improvements, and program priorities
• Ensure compliance with confidentiality, HIPAA, documentation, company policy, and regulatory expectations
• Escalate patient, staff, service, or operational concerns to the Program Director as appropriate
• Perform other duties as assigned

Qualifications

• 2–4 years of administrative, office management, healthcare operations, or front office leadership experience preferred
• Experience in behavioral health, healthcare, outpatient services, or a medical office setting preferred
• Experience supporting day‑to‑day office operations, scheduling, patient communication, and administrative workflows
• Ability to provide guidance, support, and accountability to administrative or office team members
• Strong communication, organization, problem‑solving, and follow‑through skills
• Ability to manage multiple priorities in a fast‑paced environment
• Comfortable using computers, email, phone systems, scheduling tools, spreadsheets, and electronic records systems
• Ability to handle confidential information with professionalism and discretion
• Dependable, detail‑oriented, service‑minded, and team‑focused
• High school diploma or equivalent required
• Associate’s or bachelor’s degree preferred

Preferred Experience

• Experience supporting an outpatient behavioral health or healthcare program
• Experience coordinating patient scheduling, intake, referrals, insurance documentation, or office workflows
• Experience supervising or leading administrative support staff
• Experience supporting operational reporting, process improvement, or program initiatives
• Experience working closely with clinical, administrative, marketing, and leadership teams

Success in This Role

• Keeps the office organized, responsive, and operating smoothly
• Supports the Program Director by managing administrative details and follow‑up
• Helps improve office consistency, patient experience, and team communication
• Provides reliable day‑to‑day support to staff, patients, and providers
• Identifies issues early and helps drive practical solutions
• Supports new patient access, referral coordination, and program growth

Equal Opportunity Statement

• Beacon Behavioral Health Partners is an equal‑opportunity employer
• We are committed to creating an inclusive environment for all employees and applicants