Office Manager

Westwood Professional Services; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Westwood Professional Services is seeking an Office Manager in Dallas who will oversee daily administrative operations and budget management. The role includes refining office culture, coordinating meetings, and supporting team members, ensuring a productive environment. With strong communication and organizational skills, the successful candidate will actively shape operations in alignment with Westwood's core values.

Qualifications

• 2-5+ years of experience preferred.
• Ability to handle confidential information.
• Proactive project management.

Responsibilities

• Manage office expense budgets and oversee administrative operations.
• Coordinate onboarding and promotions within the office.
• Create a welcoming environment for visitors.

Skills

Effective written and verbal communication

Critical thinking

Strong organizational skills

Problem-solving abilities

Multi-tasking

Education

Two-year degree

Tools

Microsoft Office Suite

Job description

Overview

Office Manager

Westwood Professional Services, Inc. is seeking an Office Manager to join our team! Westwood has a highly experienced and dynamic team dedicated to providing high-level professional services to our clients. The office manager will oversee the day-to-day administrative operations, facilitate administrative services, and ensure the office functions in a healthy, productive manner.

Duties and Responsibilities

1. Prepare, monitor, and manage the office expense budgets (e.g., supplies, employee relations).
2. Manage the office Giving Back budget and activities.
3. Assist in shaping the office culture and modeling Westwood’s core values.
4. Disperse information and updates during monthly town hall meetings.
5. Manage the performance and training of the Administrative Assistant.
6. Ensure front desk staffing and phone coverage during business hours.
7. Create a professional and welcoming environment for visitors.
8. Coordinate onboarding and promotions within the office.
9. Manage office vendors and suppliers as directed.
10. Coordinate internal and client meetings with local leadership.
11. Organize office events and coordinate space and seating arrangements.
12. Provide support on the Vantagepoint/Deltek ERP system.
13. Facilitate IT support in collaboration with the Business Administrator.
14. Represent the office in Safety and Wellness groups.
15. Monitor office space and seating status with division leadership.
16. Perform other duties as assigned by the Business Administrator and Regional Office Manager.

Required Experience

• Two-year degree or 2-5+ years of experience preferred.
• Effective written and verbal communication skills.
• Critical thinking and independent problem-solving abilities.
• Ability to multi-task, work under pressure, and meet deadlines.
• Strong organizational skills and proactive project management.
• Ability to handle confidential information.
• Adaptability to changing work environments.
• Proficiency with Microsoft Office Suite.

About Westwood Professional Services, Inc.

At Westwood, our purpose is to create a better world through our work—transforming energy grids, designing resilient infrastructure, and developing thriving communities. With over 50 years of experience, we are industry leaders dedicated to understanding our clients' needs.

Our culture emphasizes attracting, retaining, and developing high performers. We value relationships, innovation, dedication, initiative, and growth, fostering a collaborative "One Team" mentality.

We tailor our technical capabilities and geographic reach to meet client needs, driving solutions that make a lasting difference. Safety, sustainability, and operational excellence are core to our identity.

We are committed to community engagement through projects and giving-back initiatives, aiming to positively impact lives worldwide. Success is measured not just by project completion but by the lives we influence.

Join us in creating a better world.

In 2024, Zweig Group ranked Westwood #13 nationally on Hot Firms and #40 on Best Firms to Work For. We received the top award for Marketing Excellence and are listed #83 in the ENR Top 500 Firms. Our firm consistently ranks in the industry’s top 25 and is recognized for award-winning projects nationwide.

Westwood is an equal opportunity employer, prohibiting discrimination and harassment of any kind. We believe diverse backgrounds strengthen our business. This policy applies to all employment terms and conditions.