Office Manager

Dallas Independent School District; Dallas (TX); On-site; USD 39,000 - 52,000; Full time

Job summary

The Dallas Independent School District is seeking an Office Manager to perform essential administrative roles including managing the Principal's calendar and overseeing clerical staff. This position requires a High School Diploma and experience in an educational environment, demanding excellent organizational skills and proficiency in Microsoft Office. The Office Manager will play a crucial role in maintaining school operations and communication with staff and the community.

Benefits

Stable work environment

Continuous professional development opportunities

Qualifications

• Three years of related clerical and/or secretarial experience or an Associate’s Degree.
• Knowledge of district organization and administrative policies.
• Flexibility to adapt in a rapidly changing environment.

Responsibilities

• Perform secretarial functions for the Principal including communication generation.
• Manage attendance records and reconcile monthly reports.
• Maintain budgets and ensure alignment with the Campus Action Plan.

Skills

Administrative tasks

Communication

Organizational skills

Education

High School Diploma

Associate’s Degree in a business related area

Tools

Microsoft Office

Job description

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• Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Effectively use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
• Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position
  
  

Job Description

• Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal to include, but not limited to weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay activity codes, review supplemental pay reports, and reconcile timecards, ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Effectively use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process to include but not limited to generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds including materials, contracts and events, field trips, and personnel utilization.
• Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts, balancing bank statements, counting money and preparing bank deposits for daily pick up.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position
  
  

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

• High School Diploma and three years of related clerical and/or secretarial experience or Associate’s Degree in business related area
• Demonstrated knowledge of district organization, operations, and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession
  
  

Work Locations

Cochran Elementary

Job

Office Manager-Elementary

Schedule

Full-time

Minimum Salary

39,970.00

Median Salary

51251.00

Job Posting

Jun 6, 2025

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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