Office Manager

World Racing Group, Inc.; Concord (NC); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading company in the racing industry is seeking an Office Manager to oversee day-to-day office operations. This proactive role involves managing office tasks, coordinating events, and ensuring a productive environment for both in-office and remote employees. Candidates should have strong organizational skills, excellent communication abilities, and preferably hold a degree in Business Administration or a related field.

Qualifications

• Previous experience as an Office Manager or similar role.
• Strong organizational skills; capable of managing multiple tasks.
• Experience handling confidential information with discretion.

Responsibilities

• Manage incoming calls and serve as the main point of contact.
• Coordinate office maintenance and vendor services.
• Track and manage office-related expenses and handle invoices.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Initiative

Tech-savviness

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

VoIP systems

Expense platforms

Job description

Job Title: Office Manager

Location:Concord, NC
Job Type:Full-Time
Reports To:CFO

Job Summary:

We are looking for a proactive, organized, and detail-oriented Office Manager to support and manage the day-to-day administrative and operational functions of our office. This role is crucial in creating a well-functioning, welcoming, and productive work environment, ensuring that both in-office and road employees are supported.

Key Responsibilities:

• Answer and manage incoming calls and serve as the main point of contact for phone-related needs
• Maintain and update the company phone system, including programming office phones, assigning extensions, and managing the employee contact list
• Check, open, and distribute mail/packages; coordinate outgoing shipments and pickups, print shipping labels, and manage postage supplies
• Serve as the primary liaison with building management for all facility-related matters
• Coordinate all office maintenance, repairs, and vendor services

• Prepare new hire workstations, including ordering supplies, creating desk name tags, and setting up computers, monitors, and accessories
• Manage keycard access system, including issuing and terminating keycards and maintaining door schedules
• Order and set up new employee credit cards and manage ongoing tracking of office credit card usage

• Order and maintain inventory of office supplies, IT equipment, and computer accessories for both onsite and remote employees
• Ship and receive computer equipment to and from remote employees as needed

• Track and manage office-related expenses, including reviewing invoices and reconciling credit card transactions across various systems
• Upload and document monthly expenses for the CEO and CFO in expense software system
• Provide support to the accounting department with credit card expense reporting, preparing check mailings, and other ad hoc tasks

• Organize monthly birthday celebrations, including coordinating refreshments and creating celebratory signage and announcements
• Assist with planning and executing internal office events and team activities
• Manage weekly intranet updates, coordinating with departments to ensure timely and accurate content.

• Provide administrative assistance to other departments as needed
• Participate in special projects or initiatives that enhance office efficiency and employee satisfaction

Qualifications:

• Previous experience as an Office Manager, Administrative Coordinator, or similar role
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Excellent interpersonal and communication skills
• Experience handling confidential information with discretion
• Comfortable working independently and taking initiative
• Bachelor’s degree in Business Administration, Communications, or related field (preferred)
• Experience in a small to mid-sized business environment (preferred)
• Tech-savvy with proficiency in Microsoft Office Suite and familiarity with office tools/systems (e.g., VoIP, keycard systems, expense platforms) (Preferred)