Office Manager

Allegiance Industries; Columbia (SC); On-site; USD 48,000 - 64,000; Full time

Job summary

Allegiance Industries, Inc. in Columbia, SC, is seeking an Office Manager to coordinate daily operations and provide cross-departmental administrative support.

The role covers office management, HR support, and payroll/financial tasks for a debt-free facilities services company founded in 1988. You will greet visitors, manage supplies and vendor relations, assist with onboarding and training logistics, and support budgeting and reporting.

Qualifications

• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Problem-solving and decision-making skills
• Proficiency with Microsoft Office
• Basic budgeting
• Ability to multitask and prioritize

Responsibilities

• Coordinate and maintain the daily office operations to support efficiency across departments
• Greet visitors, vendors, and clients; manage building access and mail flow
• Oversee office supplies and equipment; arrange purchases when needed
• Coordinate office maintenance and repairs; manage deliveries and shipments
• Serve as main contact for vendors and service providers; organize calendars and events
• Support HR tasks: calls, filing, onboarding assistance, and training logistics
• Support payroll/financial tasks: timekeeping, reports, invoicing, and data entry
• Assist with site setup and system access; map and SharePoint-related tasks
• Handle monthly newsletters and special projects as assigned

Skills

Organizational skills

Time management

Communication skills

Interpersonal abilities

Problem-solving

Multitasking

Prioritization

Tools

Microsoft Office

Job description

Job Details: Job Location: Columbia, SC - Columbia, SC 29201, The Office Manager is responsible for coordinating and maintaining the daily operations of the office and providing administrative support across departments. This position serves as a central resource for office needs, assisting with scheduling, supplies, records, communications, vendor coordination, and other administrative tasks to support the overall efficiency of the organization.

Administrative Management

• Ensure the office is clean, safe, and functional
• Greet visitors/clients/vendors
• Coordinate building access
• Manage office supplies/equipment – order when necessary
• Coordinate office maintenance/repairs
• Manage deliveries – organize, schedule, package, ship, alert when packages arrive
• Main point of contact for vendors/service providers
• Organize office events – coordinate calendars, order supplies/meals
• Mail – sort/distribute
• Errands as needed – ex DMV, weekly PO Box mail pickup, county tax payments
• Other duties as assigned

HR Support

• Answer incoming calls
• Maintain filing systems (physical & digital)
• Assist with new site setup – add job/location to HRSI, map, sharepoint, etc.
• Assist with onboarding as needed – schedule drug screens, organize specialized training
• Coordinate participation in external groups – electrical apprenticeship
• Manage, create, and train system users
• Create geofences as needed
• Manage push-reports
• Reconcile insurance invoices
• Create/Submit monthly newsletter
• Special projects as assigned

Payroll/Financial Support

• Update monthly budgets – Paycom
• Assist with timesheet as needed
• Assist with weekly certified payroll reports – mailing and online submissions
• Scan invoices to files
• Review and administer credit cards
• Mail weekly checks
• Fill out credit reference requests and new customer forms/sales RFPs
• Data entry

Qualifications:

• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Problem-solving and decision-making skills
• Proficiency with Microsoft Office
• Basic budgeting
• Ability to multitask and prioritize

Founded in 1988 and headquartered in Columbia, South Carolina, Allegiance Industries is a founder-led, debt‑free facilities services company operating across 26 states with approximately 2,300 team members. We deliver services through four integrated lines of business — Janitorial, Security, Electrical, and Facility Management — self-performing our work with our own trained crews rather than brokering it out.