Office Manager

ROTH LAW GROUP PLLC; City of White Plains (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Bonus based on performance

Competitive salary

Job summary

Roth Law Group PLLC in White Plains, NY is seeking an organized, proactive Office Manager to keep our legal practice running smoothly. This role offers a central position in a dynamic firm where your contributions matter daily.

You will oversee operations, scheduling, client intake, billing, and records management while upholding confidentiality and professional standards. Strong communication and problem-solving are essential in this fast-paced environment.

Qualifications

• 5+ years of office management experience in legal or professional services.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office; familiarity with legal practice software a plus.
• Excellent written and verbal communication skills.
• Experience with billing, bookkeeping or QuickBooks preferred.
• Ability to handle sensitive information with discretion.
• Proactive, self-starter with strong problem-solving abilities.

Responsibilities

• Oversee daily office operations and maintain a professional work environment.
• Manage scheduling, calendars, and appointments for attorneys and staff.
• Handle client intake, correspondence, and front-office communications.
• Maintain and organize legal files, records, and case management systems.
• Coordinate billing, invoicing, and basic bookkeeping functions.
• Supervise administrative staff and office vendors.
• Order supplies and ensure facility needs are met.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Tools

Microsoft Office

Practice management software

QuickBooks

Job description

Benefits

• Health insurance
• Paid time off
• Bonus based on performance
• Competitive salary

About the Role

Roth Law Group PLLC is looking for a sharp, organized, and driven Office Manager to keep our legal practice running smoothly in White Plains, NY. This is a fantastic opportunity to play a central role in a dynamic law firm where your contributions will be felt every single day. If you thrive in a fast-paced professional environment and love bringing order to complexity, we want to hear from you!

Responsibilities

• Oversee daily office operations and ensure a productive, professional work environment
• Manage scheduling, calendars, and appointments for attorneys and staff
• Handle client intake, correspondence, and front-office communications
• Maintain and organize legal files, records, and case management systems
• Coordinate billing, invoicing, and basic bookkeeping functions
• Supervise and support administrative staff and office vendors
• Order and manage office supplies, equipment, and facility needs
• Ensure compliance with firm policies and confidentiality standards

Requirements

• 5+ years of office management experience, preferably in a legal or professional services setting
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in Microsoft Office Suite and legal practice management software a plus
• Excellent written and verbal communication skills
• Experience with billing, bookkeeping, or QuickBooks preferred
• Ability to handle sensitive and confidential information with discretion
• Proactive, self-starter attitude with strong problem-solving abilities

About Us

Roth Law Group PLLC is a respected law firm based in White Plains, NY, committed to delivering exceptional legal counsel and client-focused service. Our team takes pride in a collaborative, professional culture where every member plays a vital role in our success. We value dedication, integrity, and the people who help make our firm a place clients trust and employees are proud to be part of.