Human Resource Office Administrator

Impact Recruitment Ltd; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits

PTO

401K

Job summary

Busy Manhattan Law Firm is seeking an Human Resource Office administrator/ Personal assistant to support attorneys and staff in a fast-paced Manhattan environment. Room to grow, with responsibilities including calendar management, billing tasks, and general admin duties.

The ideal candidate has admin experience, strong organization, excellent communication, and discretion handling confidential information. Proficiency in Microsoft Office and familiarity with legal billing software are a plus.

Qualifications

• Previous administrative or office management experience; legal firm experience preferred.
• Excellent written and verbal communication; strong client service.
• Proficient in MS Office; familiarity with legal billing software is a plus.

Responsibilities

• Answer and route incoming calls professionally.
• Greet clients and visitors as first point of contact.
• Schedule court dates, meetings, and maintain attorney calendars.
• Prepare and track invoices; follow up on balances.
• Draft and send letters and legal documents.
• Maintain client files and manage mail/email.
• Provide administrative support to attorneys and staff.
• Coordinate office supplies and general organization.
• Run errands as needed.

Skills

Administrative experience

Organization

Communication

Billing & invoicing

Microsoft Office

Legal billing software

Independent work

Confidential information handling

Tools

Microsoft Office

Legal billing software

Job description

Busy Manhattan Law Firm is seeking an Human Resource Office administrator/ Personal assistant. Room to grow.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner
• Greet clients and visitors and serve as the first point of contact for the firm
• Schedule appointments, court dates, meetings, and manage attorney calendars
• Prepare, send, and track invoices; follow up on outstanding balances and handle collections
• Draft, format, and send letters, correspondence, and other legal documents as directed
• Maintain and organize client files (physical and electronic)
• Process incoming and outgoing mail and emails
• Assist with basic bookkeeping and administrative reporting
• Coordinate office supplies and maintain overall office organization
• Provide general administrative support to attorneys and staff as needed
• Run Errands ( gift shopping, pick up dry cleaning Etc)

Job Requirement

• Previous experience in an administrative or office management role (law firm experience preferred but not required)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Comfortable handling billing, invoicing, and collections professionally
• Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus
• Professional demeanor with strong client service skills
• Ability to work independently and manage confidential information

Compensation: 55-65K base salary plus benefits, PTO, 401K, etc.