Office Manager

K H Recruitment Limited; City of Rochester (NY); On-site; USD 42,000 - 61,000; Full time

Job summary

KHR is seeking a proactive Office Manager to support day-to-day operations in Medway. The role covers general administration, HR support, fleet management, and coordinating vehicle maintenance while providing wider support to the team.

You will manage staff records, onboarding, training coordination, and act as a central point for administrative queries, with a hands-on approach and the ability to work independently.

Qualifications

• Experience in an administrative, office support or similar role.
• Experience with HR administration.
• Background in fleet management, vehicle maintenance, MOTs and scheduling.
• A willingness to get stuck in.
• Competent in Microsoft Office, including Word, Excel and Outlook.
• Able to prioritise tasks and manage a varied workload effectively.
• A positive, team-focused approach with the ability to work independently.

Responsibilities

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Job description

Let KHR help you find the perfect candidate

Role: Office Manager
Location: Medway
Contract Type: Permanent
Hours: Monday-Friday – 8:30am – 5pm
Salary: Highly Competitive, Negotiable

An established manufacturer and supplier is seeking a proactive and organised Office Manager to support the day-to-day running of its office.

This is a varied, hands-on Office Manager covering general administration, HR support, fleet management, scheduling vehicle maintenance, alongside providing wider support to the team.

Key Responsibilities – Office Manager

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Candidate Profile – Office Manager

• Previous experience in an administrative, office support or similar role
• Experience with HR administration
• A background in fleet management, vehicle maintenance, MOTs and scheduling
• A willingness to get stuck in
• Competent in Microsoft Office, including Word, Excel and Outlook
• Able to prioritise tasks and manage a varied workload effectively
• A positive, team-focused approach with the ability to work independently

At KHR, we take care to ensure that you are represented as well as possible, so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regard to a specific role, then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics, etc, please could you also submit a “clean” copy in Word. Thank you.