Office Manager

Uncommon Schools; City of Rochester (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking nonprofit organization dedicated to providing exceptional K-12 education in underserved communities. As an Office Manager, you will play a vital role in supporting students, families, and staff by ensuring smooth daily operations. This role offers an opportunity to make a lasting impact through effective communication and organization. With a commitment to equity and excellence, this organization invests deeply in its people, providing comprehensive training and benefits. If you're passionate about education and want to contribute to a meaningful mission, this is the perfect opportunity for you.

Benefits

Generous paid time off

Comprehensive health insurance

403(b) retirement savings program

Paid leave of absence options

Mental health support

Qualifications

• 1 to 3 years of teaching or school administrative office experience.
• Ability to maintain key systems such as attendance and student documentation.

Responsibilities

• Serve as the primary contact for school constituents in person and via email.
• Manage daily student attendance and operational systems.

Skills

Communication Skills

Organizational Skills

Time Management

Interpersonal Skills

Education

High School Diploma

Bachelor's Degree

Job description

2 days ago Be among the first 25 applicants

Company Description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our

Company Description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed
  
  

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed
  
  

Responsibilities

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed
  
  

Qualifications

• Passionate commitment to the mission of Uncommon Schools
• Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders.
• Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork.
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
• Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines.
• Achieves accuracy and thoroughness when completing a task
• 1 to 3 years of teaching or school administrative office experience
• Bilingual language skills preferred, but not required
  
  

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

Compensation

Compensation for this role is between$15.31 to $19.89 per hour. Most candidates who meet job description requirements will receive an offer of $15.31 - $15.93 per hour.

Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools.

Benefits

• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).
• Extensive, best-in-class training and development
• Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
• 403(b) retirement savings program + employer match
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits
• A detailed list of all benefits is located HERE.
  

At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture.

As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Education

• Industries

  Education Management

Referrals increase your chances of interviewing at Uncommon Schools by 2x

Get notified about new Office Manager jobs in Rochester, NY.

Rochester, NY $89,301.33-$114,816.00 4 weeks ago

Director of Hospital Administration & Support Services

Rochester, NY $123,793.00-$156,224.00 2 weeks ago

Rochester, NY $103,000.00-$191,000.00 3 weeks ago

Member Services Associate, Care Center Representative

Statewide Automated Biometric Identification System (SABIS) Manager

Rochester, NY $73,375.00-$101,568.00 7 months ago

Customer Service Representative - State Farm Agent Team Member

Rochester, NY $40,000.00-$65,000.00 1 year ago

Warehouse Department Manager - 1st Shift GRO

Rochester, NY $31,824.00-$45,968.00 4 weeks ago

On Call Concierge, Hope Lodge - American Cancer Society

Future Opening: Customer Service Representative - State Farm Agent Team Member

Rochester, NY $24,752.00-$31,824.00 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.