Office Manager

Regeneron; City of Rensselaer (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in biotechnology is seeking an Office Manager to provide comprehensive administrative support to its Industrial Operations and Product Supply leadership. Responsibilities include managing travel arrangements, facilitating meetings, and ensuring effective communication within the organization. The ideal candidate will possess strong organizational skills, an Associate's degree, and 8 years of relevant experience, with opportunities for diverse benefits and an inclusive workplace culture.

Benefits

Health and wellness programs

Fitness centers

Equity awards

Annual bonuses

Paid time off

Qualifications

• 8 years of relevant experience required.
• Associate's degree mandatory, BS/BA preferred.
• Strong administrative and logistical support skills.

Responsibilities

• Arrange travel for VPs and process expense reports.
• Coordinate and support leadership meetings.
• Manage departmental events and communications.

Skills

Organizational skills

Communication

Time Management

Education

Associates degree in related field

BS/BA degree (preferred)

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

We are currently looking to fill an Office Manager position. The Office Manager provides general administrative support to Industrial Operations & Product Supply (IOPS) Vice President(s) and is the central point of contact for all office related matters for the Site/Line of Business (LOB).

As an Office Manager, a typical day might include the following:

Senior Leader Support

• Arrange national and international travel for VP(s), including booking accommodations and transportation.
• Manage and process expense reports to ensure compliance and efficiency.
  
  

Site & Line Of Business (LOB) Support

Site Support: ensure smooth operations and effective communication within the site, supporting leadership and organizational activities.

• Manage and ensure the availability of necessary supplies for leadership areas, maintaining an organized and efficient work environment.
• Assist in coordinating and facilitating tours and audits, ensuring compliance with company standards and providing necessary logistical support.
• Serve as the primary point of contact for IT and conference room arrangements for large meetings, ensuring all technical and logistical needs are met.
• Maintain and update distribution lists for effective communication within the site, ensuring accurate and timely information dissemination.
• Collaborate with the employee events/engagement team to support and coordinate site events, ensuring alignment with organizational goals and successful execution.
  
  

Line of Business (LOB) Support: these responsibilities emphasize effective coordination and communication within the line of business, supporting leadership and management activities.

• Coordinate and support leadership meetings, ensuring all logistical aspects are handled efficiently, including scheduling, agenda preparation, taking notes, and follow-up actions.
• Organize and facilitate manager meetings, providing necessary support for scheduling, communication, and documentation to ensure productive outcomes.
• Manage and maintain distribution lists specific to the line of business, ensuring accurate and timely communication across teams and departments.
• Plan and coordinate offsite meetings for the line of business, handling all logistical details such as venue selection, travel arrangements, and on-site support to ensure successful events.
  
  

Departmental Support

• Oversee the annual ordering of promotional materials and swag for the department.
• Organize and manage department-wide town hall meetings.
• Plan and execute department-wide parties/team-building activities.
• Coordinate retirement celebrations for senior leaders.
• Maintain and update distribution lists for department-wide communications.
• Provides administrative assistance as needed (examples include word processing, creating PowerPoint presentations, creating Excel spreadsheets, manipulating picture files, electronic filing, scanning hardcopy documents, creating folder structures, creating, and maintaining databases, etc.)
• Other administrative duties & projects as required.
  
  

To be considered for the Office Manager you must have an Associates degree in a related field with 8 years of relevant experience. BS/BA degree is preferred.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly)

$31.92 - $52.12