Office Manager

Upstate Medical University; City of Oswego (NY); On-site; USD 65,000 - 79,000; Full time

Job summary

Upstate Medical University is seeking an Office Manager to supervise staff in an ambulatory clinic, handling performance evaluations, payroll, training, and disciplinary actions. The role coordinates day-to-day operations, staff coverage, equipment upkeep and clerical supplies purchasing, while overseeing referrals, registrations, charging and coding work queues.

The position requires strong communication skills, confidentiality, and the ability to engage with medical staff, patients and

Qualifications

• Bachelor's degree and 3 years of related experience or Associate's degree and 5 years of related experience.
• Excellent written/oral communication, organizational and computer skills.
• Prior supervisory experience required.

Responsibilities

• Supervise subordinate staff and conduct performance evaluations.
• Oversee payroll, staff orientation and ongoing training.
• Coordinate day-to-day clinic operations and workflow, including referrals and coding queues.
• Maintain equipment and oversee clerical supplies purchasing.
• Participate in hospital committees and ensure confidentiality of information.

Skills

Supervisory experience

Communication skills

Computer skills

Education

Bachelor's degree

Associate's degree

Job description

Job Summary

The Office Manager is responsible for supervision of subordinate staff of the assigned ambulatory clinic, which includes completing performance programs and evaluations; hiring, coaching, counseling and disciplinary action as needed; payroll; orientation and ongoing training of employees. Coordination of day-to-day operations, reorganizing work flow for the department as needed, covering for activities when staff are absent, maintaining equipment, oversight of purchasing of clerical supplies. Oversight of referrals, registration, charging, and coding work queues. Perform follow-up with staff as needed to keep current. Assisting with month end reporting. Assisting with the development of policies and procedures. Participating in hospital committees. Ongoing education and training to keep current. Maintains confidentiality of patient, employee and institutional information. Facilitates open lines of communication with staff, medical director, health care team, patients and family.

Job Summary

The Office Manager is responsible for supervision of subordinate staff of the assigned ambulatory clinic, which includes completing performance programs and evaluations; hiring, coaching, counseling and disciplinary action as needed; payroll; orientation and ongoing training of employees. Coordination of day-to-day operations, reorganizing work flow for the department as needed, covering for activities when staff are absent, maintaining equipment, oversight of purchasing of clerical supplies. Oversight of referrals, registration, charging, and coding work queues. Perform follow-up with staff as needed to keep current. Assisting with month end reporting. Assisting with the development of policies and procedures. Participating in hospital committees. Ongoing education and training to keep current. Maintains confidentiality of patient, employee and institutional information. Facilitates open lines of communication with staff, medical director, health care team, patients and family.

Minimum Qualifications

Bachelor's degree and 3 years of related experience or Associate's degree and 5 years of related experience required. Excellent written/oral communication, organizational and computer skills required. Prior supervisory experience required.

Preferred Qualifications

Experience in a medical practice setting. Bachelors in Business or related field preferred.

Work Days

M-F Days

Message To Applicants

Position is responsible for overseeing clerical operations for Cancer Center satellites including Verona, Oswego, and Community. Position will have an office centrally located. Travel to satellite offices is expected and will vary based on operational need.

Salary ranges from 65,000 - 79,000 based on years of experience

Recruitment Office: Human Resources