Office Manager

Confidential; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Life insurance

Paid time off

Job summary

Confidential, a mid-sized law firm in the Chicago Loop, seeks an Office Manager to partner with experienced attorneys on a diverse and sophisticated range of matters. You will contribute, take ownership, and become a valued member of the firm’s team—not merely completing a task list.

Responsibilities include onboarding, facilities management, HR duties, marketing support, and coordinating interviews and new hire procedures, with opportunities for growth and leadership within the firm.

Responsibilities

• Office supplies, equipment and attorney requests management
• Onboarding of new hires
• Building access and key card management
• Attorney bios, headshots, scheduling interviews and first day/week onboarding
• HR/Administrative matters
• Staff handbook updates (N & L)
• Sexual harassment and cybersecurity training
• Supervising paralegals and assistants; handling late notices, sick days, schedule changes
• Coordinating new hire procedures and communications with search firms
• Coordinating workflow for legal assistants
• Interface with attorneys needing additional support
• Organizing firm or attorney lunches or in-office meetings
• Managing collection of attorney documentation and reimbursements for travel/meetings
• Marketing of the firm and supporting marketing committee
• Executing marketing initiatives and related documents, research & communication
• Drafting external and internal communications
• Handling special projects

Job description

Mid-Sized Law Firm located in the Chicago Loop

About the Role

Mid-Sized Law Firm located in the Chicago Loop is seeking Tasks for Oice Manager You will work closely with experienced attorneys on a diverse and sophisticated range of legal matters, with meaningful responsibility and regular interaction with attorneys and clients. We are looking for someone who wants to contribute, take ownership, and become a valued and trusted member of the Firm's team—not simply complete a list of administrative tasks

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Responsibilities

• Responsibility for oice supplies, equipment and attorney requests
• On boarding
• Building access and key card
• Atty Bios, headshots, scheduling interview "first day" and first week itinerary and package and welcome collection at payroll information from new hires
• HR/Administrative Matters
• N & L handbook
• Sexual harassment and cybersecurity training
• All legal assistants and paralegals report to the new Office Manager - late notices, sick days, schedule changes and personnel matters (excluding attorneys)
• Coordination of all new hire procedures interviews, questions and communication with search firms
• Coordination of legal assistant work flow and assignments
• Interface with attorneys seeking additive support
• Organize and supervise firm or attorney lunches or in office meetings
• Responsibility for collection attorney documentation and expense reimbursements for travel, meeting etc.
• Marketing of Firm
• Manage and coordinate and support for marketing committee
• Execute on all marketing initiatives and supporting documents, research & communication
• Work on drafting external and internal communication
• Special Projects

Pay range and compensation pack

age

• Competitive salary commensurate with experience
• Health insurance
• 401(k) plan
• Life insurance
• Paid time off and vacationProfessional and collaborative work environment
• Diverse and sophisticated legal work
• Meaningful opportunity for responsibility and professional growth