Office Manager

CFA Institute; Charlottesville (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

CFA Institute seeks an Office Manager in Charlottesville to ensure smooth daily operations, from managing workspace reservations to fostering an engaging employee experience. Ideal candidates will have significant experience in office management and possess strong communication and organizational skills, contributing to a collaborative team culture.

Benefits

Comprehensive health coverage

Generous leave and time off

Competitive retirement plans

Flexible work options

Wellness programs

Qualifications

• 5 years of experience in facilities or office management.
• Experience in conference centre operations, AV tech, catering.
• Outstanding communication, organization, and relationship-building skills.

Responsibilities

• Overseeing the front desk welcome and facilities management.
• Managing workspace reservations and meeting room setups.
• Maintaining compliance with safety standards and facility policies.

Skills

Communication

Organization

Relationship-Building

Attention to Detail

Initiative

Education

Bachelor’s Degree

Tools

AV Technology

Facilities Management Software

Job description

Are you a proactive and people-oriented professional who thrives on creating seamless, engaging office environments? Do you have a passion for service excellence and operational efficiency? If so, we invite you to apply to our Office Manager vacancy in Charlottesville.

Role Expectations
This role is based in Charlottesville, VA. Candidates should live within a 30–40 mile radius to ensure a manageable commute. The position requires five days a week in-office, with the possibility of one remote day once onboarding is complete and operations are running smoothly.

ExpectedsalaryRange: 65,000-70,000 USD per year.

What You’ll Do
As Office Manager, you’ll be the cornerstone of daily operations in our Charlottesville location, overseeing everything from the front desk welcome to behind-the-scenes facilities management. You'll play a vital role in the employee experience, ensuring our shared spaces—from café to conference centre—run smoothly and meet the needs of a hybrid workforce.

Your core responsibilities will include:

• Creating a welcoming and well-organized workplace for employees and visitors.

• Managing workspace reservations, meeting room setups, and audiovisual (AV) equipment.

• Overseeing mail and package services, café catering, and supplier coordination.

• Supporting community engagement and culture-building initiatives locally.

• Maintaining compliance with safety standards and facility policies.

• Occasionally traveling to our DC office or for training purposes.

Your Experience and Strengths
We're looking for someone who brings a service mindset, natural initiative, and a can-do attitude. Ideally, you’ll bring:

• 5 years of experience in facilities or office management (we’re flexible if you bring the right skills!).

• Experience in conference centre operations, AV tech, catering, and mailroom logistics is preferred.

• Outstanding communication, organization, and relationship-building skills.

• Comfort managing vendors and budgets, with a strong attention to detail.

• A bachelor’s degree is preferred—but not required.

Why This Role Matters
This is more than an office management role—it’s a launchpad. You’ll interact with every department and gain a broad view of the organization.

Who You’ll Work With
You’ll be part of a collaborative team of 10–11 people and report into the Senior Manager, Global Operations Support. Our leadership style values autonomy and trust—you’ll be empowered to own your responsibilities, with support available when needed.

At CFA Institute, we are committed to transparency and equity in our hiring process. In compliance with wage transparency laws in many of the jurisdictions in which we recruit, we provide information regarding compensation. Allsalaryranges are subject to adjustment based on experience, education, location and other factors relevant to the position. Other benefits include eligibility for annual incentives, 12% 401k/pension employer contribution, and competitive medical benefits.

About CFA Institute

CFA Institute are the global leader in investment excellence and ethics. With nearly 200,000 charterholders across 160 markets, we drive professional growth, ethical behavior, and better markets. We care about our employees’ well-being, offering industry-leading benefits like:

• Comprehensive health coverage for you and your family

• Generous leave and time off

• Competitive retirement plans

• Flexible work options

• Wellness, education, and support programs

If you feel this opportunity could be the next step in your career, we encourage you to click “Apply” and complete our three-minute application.

Be part of a team committed to putting investors first and growing economies. Follow us @CFAInstitute on LinkedIn and X.

Important Message: Your application must clearly demonstrate how you meet the requirements as CFA Institute cannot make assumptions about your education, experience, or location. We thank all those who apply. Only those selected for further consideration will be contacted.

We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee, group of employees, or prospective employee on the basis of race, color, national origin, citizenship or immigration status, religion, creed or belief, age, marital or partnership status, marital or family status, care giver status, pregnancy and maternity, sexual and other reproductive health decisions, physical abilities/qualities, disability, sexual orientation, gender, gender identity or expression, predisposing genetic characteristic, military or veteran status, status as a victim or witness of domestic violence or sex offense or stalking, unemployment status, infectious disease carrier status, migrant worker status, educational background, socio-economic status, geographic location and culture or any other basis protected by applicable law. This policy impacts all aspects of employment, including but not limited to, recruitment, hiring, compensation, training, development, promotion, demotion, layoff, recall, furlough, transfer, leave of absence, and dismissal. This is a global policy that applies to all CFA Institute employees, regardless of location.

If, due to a disability or current medical condition, you need an accommodation or assistance to complete a job application, you can request one at any stage of the recruitment process. Please send an email to [e-mail] noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.

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