Office Manager - Office of the Provost

Davita Inc.; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Marian University is hiring an Office Manager to support its Catholic Franciscan mission through administrative, communications, and professional support to the Office of the Provost. The role requires excellent communication skills, initiative, and project management experience, with responsibilities including budget tracking, coordinating academic activities, and ensuring compliance with accreditation standards.

Qualifications

• 5+ years of related experience in higher education or equivalent experience.
• Ability to thrive in a fast-paced environment while managing multiple projects.
• Fluency with technology is essential.

Responsibilities

• Manage day-to-day activities within the Office of the Provost.
• Support accreditation and federal compliance obligations.
• Coordinate academic and research-related support activities.

Skills

Communication skills

Critical-thinking

Project management

Customer service

Analytical skills

Education

Bachelor's degree

Tools

Microsoft Office suite

Job description

As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University is seeking an Office Manager who will promote Marian University's Catholic Franciscan mission and identity by supporting work with the Executive Assistant to the Provost to provide administrative, communications, and professional support to the Provost, Assistant Provosts, and the Director of Institutional Research and Assessment. The person hired for this job must be detail-oriented, accurate, and must adhere to the strictest confidentiality regarding data and information.

Essential Duties and Responsibilities:

1. Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through representing the Office of the Provost in a professional, service-oriented manner and serve as a central point of coordination for academic, accreditation, and research-related support activities including project management, events coordination, and communications with internal and external audiences.
2. Support accreditation activities, federal compliance obligations, sponsored programs administration, and internal academic initiatives across the Office of the Provost.
3. Manage day-to-day activities within the Office of the Provost including budget tracking and oversight, faculty/staff hiring, basic clerical duties including ordering and maintaining office supplies, answering phones, and assisting in managing inquiries related to academic and research operations.
4. Coordinate routine updates to academic and research web content, working with Marketing & Communications or IT as needed to ensure accuracy and accessibility.
5. Perform all other duties as assigned.

Required Qualifications:

1. Bachelor's degree preferred.
2. Five or more years of related experience (preferably in higher education) and/or training or an equivalent combination of education and experience.
3. Excellent communication skills (verbal and written).
4. Strong initiative and critical-thinking skills.
5. Commitment to customer service and ability to connect with a multitude of audiences.
6. Ability to thrive in a fast-paced environment and manage multiple projects and deadlines.
7. Ability to write, analyze, and interpret financial reports and legal documents, utilizing this information in planning processes.
8. Ability to define problems, collect data, establish facts, and draw valid conclusions, and incorporate these into strategic and tactical plans.
9. Project and event management experience.
10. Fluency with technology and experience with Microsoft Office suite.

Review of applications will begin immediately and continue until the position is filled.

Application Requirements:

1. Cover Letter
2. Current resume or CV
3. Contact information of three professional references, to be entered after application submission in the "My Presence" section of the applicant profile.
4. Responses to the supplementary mission & identity questions.

Please review Marian University's Mission & Identity Statement before responding to the supplementary questions: https://www.marian.edu/faith

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.