Enrollment Management Office Manager

VAIS; Charlottesville (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

St. Anne’s-Belfield School seeks a detail-oriented Enrollment Management Office Manager to enhance its admissions process. The role requires strong communication skills, database management experience, and the ability to foster welcoming interactions with prospective families. This full-time position offers a competitive benefits package and a collaborative work environment.

Benefits

6 weeks vacation + paid time off

Medical, Dental, and Vision Insurance

Employer paid Disability and Life Insurance

Retirement plan with match

Tuition remission for children

Free lunch when school is in session

Qualifications

• 5-8 years of prior database operations or administrative experience required.
• Experience in admission or independent schools is a plus.
• Proficiency in another language preferred.

Responsibilities

• Serve as a welcoming first point of contact for families.
• Manage the admissions calendar and coordinate visits.
• Oversee critical database operations in Veracross.

Skills

Organizational skills

Interpersonal skills

Communication skills

Teamwork

Education

Bachelor's degree

Tools

Veracross

Microsoft Office

Google applications

Job description

About the school

Since 1910, St. Anne’s-Belfield School has been committed to nurturing the whole student: body, heart, mind, and soul. As the largest independent school in the college town of Charlottesville, Va., our 900+ students, age 2 through Grade 12, inspire us each day as we aspire to educate the next generation of exemplary citizens and visionary leaders.

As a member of our school community, you'd be joining a team of people who are passionate about their roles and contributing to a community of purpose and belonging. Those who thrive at St. Anne’s-Belfield are people who, as outlined in our Portrait of a Graduate , pursue knowledge to generate impact, seek to engage diverse perspectives and practices, engage in reflection, demonstrate moral character and integrity, and work to understand and meet the needs of the community.

Our two beautiful campuses on 55 acres serve as vibrant hubs for curiosity, creativity, and academic excellence. This is perfectly complemented by our location in Charlottesville, one of the top 5 happiest cities in the U.S., as recognized by National Geographic and Outside Magazine. Opportunities abound to connect with nature, enjoy arts and culture, engage with the University of Virginia, only one mile away, and explore American history both within our region or Richmond (one hour by car) and Washington, D.C. (two hours by car).

If you're looking for a dynamic learning environment where your contributions help spark each child’s potential, we invite you to consider a career with St. Anne’s-Belfield. We at St. Anne's-Belfield School believe it is the quality and passion of our people that set us apart. We seek to hire the best teachers, administrators , staff members, and coaches to support our student body by offering a competitive benefits package and providing a wonderful working environment.

Help us open doors for the next generation.

The Enrollment Management Office Manager at St. Anne’s-Belfield School is the connective thread between welcoming new families and powering the school’s enrollment management data systems.

As the first official contact many prospective families will have with the School, the person in this role stewards this relationship with care, ensuring every detail is accurate from the start. In addition to managing admissions workflows, reporting, and maintaining the database, the Office Manager collaborates closely with their Enrollment Management team members, student tour guides, faculty, and parent volunteers to ensure information is flowing and every visitor feels seen and supported. Ideal candidates are organized, detail-oriented, and energized by a high variety of work with quick pivots.

This is a 12 month position that is generally Monday through Friday from 8 am to 5 pm. Occasional evening and weekend work may be required. The expected start date for this position is August 1, 2025.

If you're interested in meaningful work as a member of a fast-paced, collaborative team, we’d love to meet you.

Key Responsibilities: Reporting to the Associate Head of School and a central member of the Enrollment Management Team, the Office Manager ensures smooth day-to-day operations, fosters meaningful connections with prospective families, and maintains accurate data systems.

• Serve as a welcoming first point of contact: communicate with families by phone, email, and in person, guiding them through each step of the admission process.
• Manage the admissions calendar: coordinate student and parent/guardian visits, schedule interviews, track event attendance, and ensure all details are up to date and shared with relevant stakeholders.
• Oversee critical database operations in Veracross: ensure accuracy from inquiry through new enrollment and re-enrollment, update applicant records and family information, support reporting, and maintain data integrity across systems.
• Support events: coordinate logistics for campus visits, admissions events, and re-enrollment processes, including materials, signage, supplies, and communications.
• Collaborate across divisions: work closely with student ambassadors, faculty, and administrative teams to ensure an organized and thoughtful experience for prospective and current families.
• Assist with office and team needs: supporting the Associate Head of School, organize entrance testing, process invoices, manage supplies, and prepare materials for meetings and reports.

Qualifications:

• Bachelors degree required
• 5 – 8 years of prior database operations, administrative, or customer service or sales experience required in a busy environment and competitive market. Previous experience in admission or independent schools a plus
• Excellent organizational, interpersonal, and communication skills
• Excellent written and verbal skills
• Demonstrated ability to work as a member of a team and respond with flexibility to changing situations and demands
• Experience with database management is strongly preferred, such as Veracross, Blackbaud, PowerSchools, Oracle, etc.
• Proficiency in another language is also preferred
• Proficiency using common computer applications: Microsoft Office (Excel, Word, etc.) Publisher, Google applications, (Calendar, Docs, Sheets, Slides, etc.). Required training and experience in these areas will be provided as needed

We offer:

Competitive annual salary
6 weeks vacation + additional paid time off
Shared cost Medical, Dental, and Vision Insurance
Employer paid Short and Long-term Disability and Life Insurance
Retirement plan with match
Supplemental insurance policies
Flexible Spending Account / Health Savings Account
Discounted Gym Membership
Employee Assistance Program
Tuition remission and program discounts for children enrolled at the school
Free lunch when school is in session
Free after-care for children enrolled at the school
Free admission to the Virginia Discovery Museum
20% discount at St. Anne's-Belfield School store