Office Manager

Western Wall & Ceiling Contractors Association, Inc.; Chandler (AZ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an experienced Office Manager to oversee branch operations in Chandler, AZ. This role involves managing contract compliance, supervising administrative staff, and ensuring timely billing for multiple construction projects. The ideal candidate will possess advanced proficiency in Microsoft Office Suite and have strong communication and problem-solving skills. With a commitment to employee well-being, this company offers a comprehensive benefits package, including competitive pay, an incentive bonus plan, and a 401(k) retirement savings plan. This is a fantastic opportunity to thrive in a fast-paced environment while contributing to a dynamic team.

Benefits

Competitive pay

Incentive bonus plan

Employee stock ownership plan (ESOP)

401(k) retirement savings plan with match

Medical, dental and vision insurance

Life insurance

Flexible paid time off policy

Employee assistance program (EAP)

Qualifications

• 5-7 years of office experience required.
• Advanced proficiency in Microsoft Office Suite is essential.

Responsibilities

• Oversee branch administration duties and operations.
• Manage Accounts Receivable and ensure timely billing.
• Supervise and coach administrative staff.

Skills

Microsoft Office Suite

Oral communication

Written communication

Critical thinking

Problem-solving

Team motivation

Time management

Education

Bachelor's degree (preferred)

Construction experience (preferred)

Job description

Job Description
PCI is seeking an experienced Office Manager to oversee branch administration duties and operations based in Chandler, AZ. This individual is responsible for the following duties:

1. Management of contract compliance.
2. Supervise and actively coach administrative staff.
3. Create and maintain all contract files in both paper and electronic format.
4. Manage Accounts Receivable ensuring timely billing to Contractor on multiple construction projects.
5. Develop and maintain customer relationships.
6. Generate month-end reports for review by Branch Manager & Regional Controller.
7. Verify all cost coding and general accuracy for the Job Cost Ledger and Contracts in Progress.
8. Provide back-up support for purchasing, accounts payable, and payroll operations.
9. Assist and provide support to the General Manager, Project Managers and Estimators as needed.
10. Organize branch activities (i.e. holiday parties, customer gifts, etc.).

Requirements
Basic Requirements:

1. Minimum of 5 -7 years of office experience.

Minimum Requirements:

1. Must possess advanced proficiency with Microsoft Office Suite including Microsoft Excel and Microsoft Word.
2. Ability to juggle multiple projects and keep each on schedule ensuring that all deadlines are met.
3. Ability to communicate well with all levels of employees within the company.
4. Proven success motivating team efforts.
5. Knowledge of general accounting practices and functions.
6. Must be flexible and enjoy working with a diverse group in a fast-paced environment.
7. Oral and written communication skills.
8. Critical thinking and problem-solving skills.

Preferred Requirements:

1. Experience with payroll and/or accounts payable is preferred.
2. Construction experience or college education helpful but not required.
3. Local to the Phoenix Metro area.

Benefits
At Performance Contracting our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

1. Competitive pay
2. Incentive bonus plan
3. Employee stock ownership plan (ESOP)
4. 401(k) retirement savings plan with match
5. Medical, prescription drug, dental and vision insurance plans with flexible spending account option
6. Life insurance, accidental death and disability benefits
7. Employee assistance program (EAP)
8. Flexible paid time off policy and paid holidays

PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

PCG is a background screening, drug-free workplace.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.