Office Manager

Delta Community Supports, Inc.; Center Square (PA); On-site; USD 33,000 - 36,000; Full time

Job summary

Delta Community Supports, Inc. seeks an Office Manager and Executive Receptionist to be the front-line ambassador and administrative anchor for the organization in Blue Bell, PA.

The role requires managing day-to-day office operations and providing confidential support to C-suite executives, including calendar management and high-level administrative tasks. Based onsite, you will oversee supplies, travel arrangements, and communications, while coordinating events and maintaining professional

Qualifications

• Associate degree, 60+ college credits, or equivalent professional experience.
• 3+ years of experience in administrative front desk or C-suite/executive support.

Responsibilities

• Support day-to-day office processes for organizational efficiency.
• Manage calendar, appointments, and meeting schedules for executives.
• Coordinate executive travel arrangements and itineraries.
• Prepare, transcribe, and edit executive correspondence, slide decks, and reports.
• Plan and execute executive meetings and company events (on-site).
• Ensure confidentiality and data security across executive matters.

Skills

Communication skills

Time management

Confidentiality

Education

Associate degree or 60+ college credits

Tools

Microsoft Office Suite

Job description

Job Details

Job Location: Blue Bell, PA 19422, Education Level: 2 Year Degree, Salary Range: $24.00 - $26.00 Hourly, Travel Percentage: Negligible, Job Shift: Day,

Position Description

Office Manager

Classification

Non-Exempt

Delta Mission and Values

Delta’s Mission: To enrich the lives of individuals and families through outstanding community-based support and mutually rewarding relationships.

Values: Customer Focus, Teamwork, Stewardship, and Excellence

Position Summary

The Executive Receptionist & Office Coordinator serves as the primary face and voice of the organization at the front desk while providing essential administrative support to C-suite executives and managing day-to-day office operations. This role ensures an exceptional, professional front-desk environment, maintains seamless daily workplace operations, and assists executive leadership with calendar management, communication, and high-level administrative tasks.This position is based out of our Blue Bell, PA office.

Reports to:Chief Financial Officer

Duties and Responsibilities

• Support day-to-day office processes to ensure organizational efficiency and smooth office functioning.
• Monitor office and breakroom inventory, proactively order supplies, and manage purchase requisitions within budget guidelines.
• Oversee office equipment maintenance (copiers, printers, phone systems) and liaise with facility vendors and service providers.
• Distribute petty cash, expense checks, and manage administrative logs and tracking records.
• Safeguard data security, integrity, and absolute confidentiality regarding organizational and executive matters.
• Maintain compliance with company safety protocols and participate in continuous quality improvement initiatives.
• Provide confidential administrative support to C-suite executives, including managing complex calendars, appointments, and meeting schedules.
• Prepare, transcribe, and edit high-level executive correspondence, slide decks, and reports as requested.
• Plan and execute executive meetings, board meetings, employee celebrations, and company events (both on-site and off-site).
• Coordinate executive travel arrangements, meal bookings, and itineraries as needed.
• Draft and distribute monthly company newsletters, executive announcements, and internal communications.

Requirements

• Work Arrangement: 100% Onsite in Blue Bell, PA (Monday through Friday).
• Excellent verbal and written communication skills with a refined, professional demeanor.
• Exceptional multi-tasking, prioritization, and time management skills under tight deadlines.
• Ability to maintain strict confidentiality and exercise sound judgment when supporting high-level executives.
• Fully proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and quick to learn new office software.
• Strong capability to build collaborative relationships across diverse teams and executive tiers.
• Valid driver’s license and reliable transportation for local office errands.

Qualifications

Position Qualifications

• Education: Associate degree, 60+ college credit hours, or equivalent professional experience required.
• Experience: 3+ years of experience in an administrative role, front desk reception, or C-suite/executive support