Office Manager

Scion Staffing; Calabasas (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

401(k) retirement plan

Onsite in Calabasas

Job summary

Scion Staffing has been engaged to conduct a search for an Office Manager for our partner, a well-established private healthcare practice, in Calabasas, CA. This full-time onsite role oversees scheduling, patient coordination, billing support, compliance, and front-office operations to ensure a welcoming patient experience.

The ideal candidate will have healthcare administration experience, excellent judgment, and the discretion to support patients in a confidential care environment.

Qualifications

• Experience supporting office operations within a medical, behavioral health, specialty healthcare, or similar patient-care environment.
• Strong knowledge of medical office administration, scheduling, patient privacy, HIPAA requirements, and confidential records management.
• Experience supporting medication-related administrative workflows, such as prescription coordination, refills, prior authorizations, and related documentation.

Responsibilities

• Oversee daily practice operations, including scheduling, patient intake and flow, check-in/check-out processes, records, and administrative workflows.
• Coordinate medication-related administrative processes, including prescription and refill requests, prior authorizations, secure documentation, and applicable regulatory requirements.
• Maintain compliance with HIPAA, patient confidentiality requirements, practice policies, and applicable state and federal healthcare regulations.
• Support and coordinate front-office staff, workflows, training, and day-to-day priorities to promote efficient and consistent operations.
• Manage billing processes, office records, supplies, equipment, and practice management systems while maintaining accurate and organized documentation.
• Communicate professionally and compassionately with patients, staff, and external partners while providing administrative support that enables efficient clinical operations.

Skills

Healthcare administration

HIPAA compliance

Scheduling

Customer service

Communication

Tools

SimplePractice

EMR systems

Job description

Scion Staffing has been engaged to conduct a search for an Office Manager for our partner, a well-established private healthcare practice dedicated to providing compassionate, high-quality patient care in a welcoming and supportive environment. This is a full-time, onsite position in Calabasas, CA.

POSITION OVERVIEW:

The Office Manager will play a central role in ensuring smooth daily operations while creating an organized, professional, and welcoming experience for patients. This position oversees administrative workflows, scheduling, patient coordination, billing support, compliance, and front-office operations while working closely with clinical leadership and a collaborative support team. The ideal candidate brings strong healthcare administration experience, excellent judgment, and the empathy and discretion needed to support patients in a confidential care environment.

PERKS:

• Competitive $100,000 annual salary
• Stable, full-time opportunity with an established private healthcare practice
• Collaborative, supportive, and patient-centered work environment
• Opportunity to take ownership of office operations and make a meaningful impact on both the patient and team experience

RESPONSIBILITIES:

• Oversee daily practice operations, including scheduling, patient intake and flow, check-in/check-out processes, records, and administrative workflows.
• Coordinate medication-related administrative processes, including prescription and refill requests, prior authorizations, secure documentation, and applicable regulatory requirements.
• Maintain compliance with HIPAA, patient confidentiality requirements, practice policies, and applicable state and federal healthcare regulations.
• Support and coordinate front-office staff, workflows, training, and day-to-day priorities to promote efficient and consistent operations.
• Manage billing processes, office records, supplies, equipment, and practice management systems while maintaining accurate and organized documentation.
• Communicate professionally and compassionately with patients, staff, and external partners while providing administrative support that enables efficient clinical operations.

QUALIFICATIONS:

• Experience supporting office operations within a medical, behavioral health, specialty healthcare, or similar patient-care environment.
• Strong knowledge of medical office administration, scheduling, patient privacy, HIPAA requirements, and confidential records management.
• Experience supporting medication-related administrative workflows, such as prescription coordination, refills, prior authorizations, and related documentation.
• Strong organizational, communication, customer service, and problem-solving skills with the ability to manage multiple priorities with accuracy and discretion.
• Proficiency with office technology and practice management systems; experience with SimplePractice and familiarity with CURES or similar healthcare compliance systems is a plus.

COMPENSATION AND BENEFITS:

This full-time position offers an annual salary of $100,000 and includes a 401(k) retirement plan. This is an onsite opportunity in Calabasas, California, offering the chance to join an established, collaborative healthcare practice and play an integral role in supporting exceptional patient care and efficient day-to-day operations.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.