Office Manager

Oxford Consulting Services, Inc.; Brick Township (NJ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid sick leave

Job summary

Oxford Consulting Services, Inc. in Brick Township, NJ is interviewing for a Full Time Office Manager to assist with general office management and staff the front desk of an Outpatient Pediatric Center serving children with autism and developmental delays.

The role requires 40 hours per week in person, with a typical schedule 9-5 or 10-6 and some weekend coverage. Strong computer skills and communication with families and staff are essential.

Qualifications

• Minimum 3 years in an Office Manager or Administrative Assistant role.
• Proficient with Microsoft Word, Excel and Outlook.
• Strong organizational and multitasking abilities; reliable in person.

Responsibilities

• Run daily reconciliation reports and manage front desk operations.
• Greet patients, answer phones and organize the center.
• Coordinate with families and staff on updates and scheduling.
• Supervise front desk staff, training and daily activity.
• Process time records in ADP and submit to temp agency.
• Make deposits and assist with billing conflicts.
• Plan fire drills and handle general clerical tasks.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Windows OS

Basic computer literacy

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Tools

ADP Timekeeping

Job description

Career Opportunities with Oxford Consulting Services, Inc.

A great place to work.

Current job opportunities are posted here as they become available.

Oxford Consulting Services is currently interviewing for a Full Time Office Manager to assist with general office management and help staff the front desk of an Outpatient Pediatric Center that provides services for children with Autism and developmental delays. Candidates must be available to work 40 hours per week in person.. Typical schedule is 9-5 or 10-6. Must be available to flex your time to cover the front desk if staff members are out, this is including weekends.

As a business started by women to help children with disabilities, we’re accustomed to fighting for change. As we find ourselves in the midst of a historical moment culturally, know we are dedicated to increasing representation for people of all backgrounds in our industry.

Job Responsibilities:

Responsibilities include but are not limited to:

• Running daily reconciliation reports, unsigned notes, and acuity
• Greeting patients upon arrival
• Answering phones
• Organizing the center
• Communication with the families and staff on updates
• Supervise front desk staff which includes training and overseeing day to day activity
• Oversee day to day operations
• Be able to handle billing conflicts
• General clerical work (filing, faxing, copying)
• Excellent computer skills including, Microsoft word, excel and outlook
• Give tours to prospective clients and therapists
• Answer all questions for OT, PT, Speech therapists
• Sign off on time records in ADP and submit time sheets to temp agency
• Make deposits at TD Bank
• Plan a fire drill 2x a year
• Other duties as assigned
• May be eligible for paid sick leave.

Requirements:

• Minimum 3 years in an Office Manager role or Administrative Assistant role

Skills:

• Basic computer literacy of Windows, Word, Excel, Outlook, ACCESS.
• Good verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to function independently.
• Ability to multitask.

COVID-19 Considerations:

We take all the necessary precautions for the safety of our team and patients.

Oxford Consulting Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status.