Office Manager

Advent Lutheran School; Boca Raton (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Advent Lutheran School in Boca Raton, FL seeks an Office Manager to handle administrative, financial, and communication tasks, ensuring a well-organized workplace for students, families, and staff.

Ideal candidate has a Christian faith commitment and 3–5 years in administration, with proficiency in Microsoft Office and Google Workspace, plus experience with church or school settings. This role supports the mission to nurture children and families within a faith-based community.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum 3–5 years of experience in administration, office management, school operations, or a comparable professional setting.
• Prior experience in a school, church, nonprofit, or other child-centered organization strongly preferred, including experience working with school-aged children.
• Demonstrated commitment to the Christian faith and the mission, values, and ministry of Advent Lutheran School/Life Ministries.
• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and interruptions in a fast-paced school environment.
• Excellent written and verbal communication skills, with professionalism when interacting with students, families, staff, vendors, and community members.
• Proficiency in Microsoft Office and Google Workspace, with the ability to learn and utilize web-based systems and communication platforms such as FACTS, Constant Contact, Canva, and social media.
• Demonstrated ability to maintain confidential student, personnel, medical, financial, and organizational information with discretion and professionalism.
• Strong attention to detail with the ability to maintain accurate records, documentation, and data; sound judgment when navigating sensitive situations.
• Ability to work independently, take initiative, and collaborate with school administration, faculty, staff, ministry personnel, students, and families.
• Flexible and adaptable, with the ability to respond to changing priorities and day-to-day needs of a school environment.
• Positive, enthusiastic, service-oriented demeanor with a commitment to a welcoming environment for students and families.
• Ability to complete required background screening and employment eligibility requirements.
• CPR/AED/First Aid certification preferred; must obtain certification within the required timeframe after hire.

Responsibilities

• Handle administrative, financial, and communication tasks to support daily school operations.
• Maintain confidential records and information with discretion and professionalism.
• Coordinate with school administration, faculty, staff, ministry personnel, students, and families to ensure smooth operations.
• Support engagement with families and the church community through effective communication and outreach tools.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

FACTS

Constant Contact

Canva

Job description

Advent is a private Christian school that provides education for students in grades K–8 in Boca Raton, Florida. Our purpose is to create confident, capable, Christian leaders. Our vision is to transform communities and glorify God through the impact of educated and equipped Christian leaders.

The Office Manager's efforts align with the school's mission to provide an exceptional educational experience that inspires the minds, guides the hearts, strengthens the bodies, and nurtures the souls of God's children, in partnership with their families and the church.

Purpose of the Office Manager

The purpose of the Office Manager role is multifaceted. The Office Manager contributes to the efficient functioning of the school by handling administrative, financial, and communication tasks. Their work is essential in creating a well-organized and supportive environment for students, families, and staff.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum 3–5 years of experience in administration, office management, school operations, or a comparable professional setting.
• Prior experience in a school, church, nonprofit, or other child-centered organization strongly preferred, including experience working with school-aged children.
• Demonstrated commitment to the Christian faith and the mission, values, and ministry of Advent Lutheran School/Life Ministries.
• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and frequent interruptions in a fast-paced school environment.
• Excellent written and verbal communication skills, with demonstrated professionalism when interacting with students, families, staff, prospective families, vendors, and community members.
• Proficiency in Microsoft Office and Google Workspace, with the ability to effectively learn and utilize web-based systems and communication platforms such as FACTS, Constant Contact, Canva, and social media.
• Demonstrated ability to maintain confidential student, personnel, medical, financial, and organizational information with discretion and professionalism.
• Strong attention to detail with the ability to maintain accurate records, documentation, and data. Ability to exercise sound judgment, discretion, and professionalism when navigating sensitive or confidential situations.
• Ability to work independently, take initiative, and collaborate effectively with school administration, faculty, staff, ministry personnel, students, and families.
• Flexible and adaptable, with the ability to respond effectively to changing priorities and the day-to-day needs of a school environment.
• Positive, enthusiastic, service-oriented demeanor with a commitment to creating a welcoming and supportive environment for students, families, staff, and visitors.
• Ability to successfully complete all required background screening and employment eligibility requirements.
• CPR/AED/First Aid certification preferred; must obtain certification within the required timeframe following hire.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position, with or without reasonable accommodation.

• Ability to walk up and down stairs approximately 10% of the workday.
• Ability to sit, stand, walk, bend, and move throughout the school campus during the entire workday.