OFFICE MANAGER

Family Service League Inc.; Bay Shore (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Flexible Spending Account (FSA)

Retirement Savings Plan (5% employer)

Life and AD&D Insurance

Generous PTO

11 paid holidays

Employee Assistance Program (EAP)

Disability Insurance

Job summary

Family Service League Inc. Bay Shore, NY is seeking a full-time Office Manager to oversee operations at the Family Recovery Center.

The role includes managing front office, scheduling, data integrity in the EMR, ordering supplies, coordinating building maintenance, and liaising with outside vendors. You will supervise staff, handle client flow and heavy call volume, maintain office systems, and ensure excellent administrative support for a behavioral health program.

Qualifications

• High School diploma or equivalent required.
• At least 3 years of office management and systems experience, preferably in a health care environment required.
• At least 1 year of prior Supervisory experience required.
• Excellent organizational skills, attention to detail, leadership, and collegiality.
• Computer proficiency, including Microsoft Office and Electronic Medical Records, required.
• Excellent Word and Excel skills.

Responsibilities

• The Office Manager will oversee staff, including recruiting, hiring, developing, and conducting supervision and performance appraisals.
• Manage a fast-paced front office with heavy foot traffic and a high call volume to a behavioral health population.
• Oversee electronic data entry and record keeping.
• Order supplies with program budget limitations.
• Schedule and oversee building maintenance. Including repairs, cleaning, and safety.
• Distribute administrative information to staff as needed.
• The Office Manager will maintain operations of technology. Including phones, copy machines, fax machines and scanners.
• Maintain schedule of office availability.
• Manage client complaints and help to offer solutions utilizing a customer service approach.
• All other duties as assigned.

Skills

Office management

Supervision

Microsoft Office

Education

High School diploma or equivalent

Tools

Electronic Medical Records

Job description

OFFICE MANAGER

Family Service League Inc. Bay Shore, New York, United States

About this position

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE

Monday- 9:00am-5:00pm

Tuesday- 9:00am-5:00pm

Thursday-9:00am-5:00pm

Friday- 9:00am-5:00pm

SUMMARY

Family Service League is seeking afull-timeOffice Manager to work in our Family Recovery Center in Bay Shore, NY.The Office Manager is responsible for overall operations of the clinic. Responsibilities include ensuring efficient use of the Electronic Medical Record including scheduling and integrity of data. The Office Manager manages site supplies, office availability, site maintenance, job postings, and technology. The Office Manager must coordinate services from outside vendors.

We offer a generous benefits package including the following:

• Health and Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Retirement Savings Plan with a 5% employer contribution
• Life and AD&D Insurance
• Generous PTO (paid time off)
• Up to 11 paid Holidays
• Employee Assistance Program (EAP)
• Company paid Short-Term and Long-Term Disability
• Employee Discounts and more!

RESPONSIBILITIES:

• The Office Manager will oversee staff, including recruiting, hiring, developing, and conducting supervision and performance appraisals.
• Manage a fast-paced front office with heavy foot traffic and a high call volume to a behavioral health population.
• Oversee electronic data entry and record keeping.
• Order supplies with program budget limitations.
• Schedule and oversee building maintenance. Including repairs, cleaning, and safety.
• Distribute administrative information to staff as needed.
• The Office Manager will maintain operations of technology. Including phones, copy machines, fax machines and scanners.
• Maintain schedule of office availability.
• Manage client complaints and help to offer solutions utilizing a customer service approach.
• All other duties as assigned.

QUALIFICATIONS:

High School diploma or equivalent required.

At least 3 years of office management and systems experience, preferably in a health care environment required.

At least 1 year of prior Supervisory experience required.

Excellent organizational skills, attention to detail, leadership, and collegiality.

Computer proficiency, including Microsoft Office and Electronic Medical records, required.

Excellent Word and Excel skills.

PHYSICAL REQUIREMENTS:

Sitting for a long period of time.

Some light lifting may be required.