OFFICE MANAGER

Family Service League Inc.; North Bay Shore (NY); On-site; USD 38,898 - 47,542; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

FSA - Flexible Spending

Retirement Plan (5% match)

Life Insurance

PTO

Paid Holidays

EAP

Disability Insurance

Employee Discounts

Job summary

Family Service League is seeking a full-time Office Manager to oversee the operations of the clinic in Bay Shore, NY. The role focuses on efficient EMR usage, scheduling, data integrity, and managing site supplies, maintenance, and vendor coordination.

The ideal candidate has 3+ years in office management (healthcare preferred) with supervisory experience and strong Microsoft Office/EMR skills. This position offers a comprehensive benefits package and a 9-5 schedule.

Qualifications

• High School diploma or equivalent required.
• At least 3 years of office management and systems experience, preferably in a health care environment.
• At least 1 year of prior Supervisory experience required.
• Excellent organizational skills, attention to detail, leadership, and collegiality.
• Computer proficiency, including Microsoft Office and Electronic Medical records, required.
• Excellent Word and Excel skills.

Responsibilities

• The Office Manager will oversee staff, including recruiting, hiring, developing, and conducting supervision and performance appraisals.
• Manage a fast-paced front office with heavy foot traffic and a high call volume to a behavioral health population.
• Oversee electronic data entry and record keeping.
• Order supplies with program budget limitations.
• Schedule and oversee building maintenance. Including repairs, cleaning, and safety.
• Distribute administrative information to staff as needed.
• The Office Manager will maintain operations of technology. Including phones, copy machines, fax machines and scanners.
• Maintain schedule of office availability.
• Manage client complaints and help to offer solutions utilizing a customer service approach.
• All other duties as assigned.

Skills

Office management

Supervisory experience

Customer service

Communication

Leadership

Education

High School diploma or equivalent

Tools

Microsoft Office

Electronic Medical Records

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OFFICE MANAGER

Bay Shore, NY, US

3 days ago Requisition ID: 3511

Salary Range: $43,220.00 To $43,220.00 Annually

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.

SCHEDULE

Monday- 9:00am-5:00pm

Tuesday- 9:00am-5:00pm

Thursday-9:00am-5:00pm

Friday- 9:00am-5:00pm

SUMMARY

Family Service League is seeking a full-time Office Manager to work in our Family Recovery Center in Bay Shore, NY. The Office Manager is responsible for overall operations of the clinic. Responsibilities include ensuring efficient use of the Electronic Medical Record including scheduling and integrity of data. The Office Manager manages site supplies, office availability, site maintenance, job postings, and technology. The Office Manager must coordinate services from outside vendors.

We offer a generous benefits package including the following

• Health and Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Retirement Savings Plan with a 5% employer contribution
• Life and AD&D Insurance
• Generous PTO (paid time off)
• Up to 11 paid Holidays
• Employee Assistance Program (EAP)
• Company paid Short-Term and Long-Term Disability
• Employee Discounts and more!

RESPONSIBILITIES

• The Office Manager will oversee staff, including recruiting, hiring, developing, and conducting supervision and performance appraisals.
• Manage a fast-paced front office with heavy foot traffic and a high call volume to a behavioral health population.
• Oversee electronic data entry and record keeping.
• Order supplies with program budget limitations.
• Schedule and oversee building maintenance. Including repairs, cleaning, and safety.
• Distribute administrative information to staff as needed.
• The Office Manager will maintain operations of technology. Including phones, copy machines, fax machines and scanners.
• Maintain schedule of office availability.
• Manage client complaints and help to offer solutions utilizing a customer service approach.
• All other duties as assigned.

QUALIFICATIONS

High School diploma or equivalent required.

At least 3 years of office management and systems experience, preferably in a health care environment required.

At least 1 year of prior Supervisory experience required.

Excellent organizational skills, attention to detail, leadership, and collegiality.

Computer proficiency, including Microsoft Office and Electronic Medical records, required.

Excellent Word and Excel skills.