Office Manager

Insight Global; Anchorage (AK); On-site; USD 52,000 - 76,000; Full time

Job summary

Insight Global in Anchorage is seeking an organized Contract Billing & Office Manager to oversee construction contract billing and day-to-day office operations. You will prepare and submit monthly progress billings, pay applications, lien releases, and maintain job-specific billing deadlines.

Responsibilities include setting up new contracts, entering jobs and schedules of values in Sage, coordinating insurance certificates, and handling purchase orders, vendor accounts, and license renewals to

Qualifications

• High school diploma or higher education.
• 4+ years of office administration or accounting support experience.
• Experience with construction progress billing, pay applications, schedules of values, and lien releases.
• Ability to read contracts for billing terms and insurance requirements.
• Strong organizational skills with the ability to manage multiple recurring deadlines.
• Strong communication with general contractors, owners, vendors, and insurers.
• Proficiency in Word, Excel, and Outlook.

Responsibilities

• Prepare and submit monthly progress billings.
• Prepare pay applications and lien releases.
• Maintain job-specific billing requirements and deadlines.
• Review and set up new contracts; enter jobs and schedules of values in Sage.
• Coordinate insurance certificates and claims.
• Support military base access requirements.
• Handle purchase orders, supplier account requests, vehicle registrations, and license renewals.
• Keep projects and office operations running smoothly.

Skills

Organizational skills

Deadline-driven

Communication skills

Attention to detail

Education

High school diploma or higher

Tools

Sage 100

Textura

GCPay

Procore

Microsoft Word

Excel

Outlook

Job description

Insight Global is looking for an organized, deadline-driven Contract Billing & Office Manager to manage construction contract billing and day-to-day operations of the Anchorage office. This role is responsible for preparing and submitting monthly progress billings, pay applications, lien releases, and maintaining accurate job-specific billing requirements and deadlines. Additional responsibilities include reviewing and setting up new contracts, entering jobs and schedules of values in Sage, coordinating insurance certificates and claims, and supporting military base access requirements. The Contract Billing & Office Manager will also handle purchase orders, supplier account requests, vehicle registrations, business and contractor license renewals, and other administrative duties to keep projects and office operations running smoothly.

Must-haves:

• High school diploma, GED, or higher education
• 4+ years of office administration or accounting support experience
• Previous construction progress billing experience required, including pay applications, schedules of values, and lien releases
• Comfortable reading contracts for billing terms and insurance requirements
• Strong organizational skills and the ability to independently manage many recurring deadlines
• Strong communication skills with general contractors, owners, vendors, and insurers
• Proficiency in Microsoft Word, Excel, and Outlook

Plusses:

• Previous work experience in fire protection or the construction industry
• Experience with Sage 100 accounting software
• Experience billing through contractor portals (e.g., Textura, GCPay, Procore)
• Experience with government or military contracts
• Coursework in bookkeeping, accounting, or business