Office Management Specialist

Bering Straits Native Corporation (BSNC); Washington (District of Columbia); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Secret Clearance

Job summary

Bering Straits Native Corporation is seeking an Office Management Specialist in Washington, DC, to provide OMS-level administrative and operational support to the PM Office of Security Assistance Office Director and staff. The role involves managing scheduling, travel authorizations, visas, and other official documentation, with standard hours located at the Department of State.

A strong background in MS Office and federal government experience is preferred, including onboarding and security

Qualifications

• Undergraduate degree in business administration, international relations, financial management, accounting, or human resource management.
• Minimum two (2) years of experience in an administrative or program support role, preferably within the federal government.

Responsibilities

• Provide OMS-level administrative and operational support to the PM Office of Security Assistance (SNA) Office Director and staff; manage scheduling, appointments, and coordination of meetings and engagements.
• Prepare and process travel authorizations and vouchers; obtain visas, passports, and other documentation required for official travel.
• Support preparation and tracking of administrative correspondence, reports, and briefing materials.
• Maintain office records and documentation in accordance with applicable FAM.
• Assist with personnel onboarding, security clearance processing, and building access as required.
• Assist with requesting and coordinating issuance and installation of information technology equipment as needed.
• Carry out other administrative and special project assignments as directed.

Skills

Organizational skills

Written communication

Oral communication

Multitasking

MS Office

Education

Associate or Bachelor degree in business/admin/IR/financial management/accounting/HR management

Job description

About the Position

Office Management Specialist – Washington, DC. The position provides OMS‑level administrative and operational support to the PM Office of Security Assistance (SNA) Office Director and staff, managing scheduling, appointments, travel authorizations, visas, passports, and other travel documentation.

Wage/Salary Range: $85k – $90k.

Essential Duties & Responsibilities

• Provide OMS‑level administrative and operational support to the PM Office of Security Assistance (SNA) Office Director and staff; manage scheduling, appointments, and coordination of meetings and engagements.
• Prepare and process travel authorizations and vouchers; obtain visas, passports, and other documentation required for official travel.
• Support preparation and tracking of administrative correspondence, reports, and briefing materials.
• Maintain office records and documentation in accordance with applicable FAM.
• Assist with personnel onboarding, security clearance processing, and building access as required.
• Assist with requesting and coordinating issuance and installation of information technology equipment as needed.
• Carry out other administrative and special project assignments as directed.

Required (Minimum Necessary) Qualifications

• Undergraduate degree (Associate’s or Bachelor’s) in business administration, international relations, financial management, accounting, or human resource management.
• Minimum two (2) years of experience in an administrative or program support role, preferably within the federal government.

Knowledge, Skills, and Abilities

• Strong organizational skills with high attention to detail; excellent oral and written communication skills.
• Ability to handle multiple tasks simultaneously and work independently.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and ability to quickly learn proprietary government systems.

Preferred

• Secret Clearance.

Supervisory Responsibilities

This position will not have supervisory responsibilities.

Physical Requirements

Employees must maintain constant mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Setting & Schedule

Work is located at the Department of State, 2201 C Street NW, Washington, DC 20520. The contractor shall perform stated services for 1,920 hours per performance period (approximately 40 hours per week x 52 weeks – 10 U.S. federally observed holidays). Standard hours are Monday through Friday, 7:00 a.m. to 5:30 p.m., with potential alternate shifts as outlined in the contract.

Additional Qualifying Factors

Applicants must pass a pre‑employment drug screening and background check. If applicable, they must hold or obtain the required clearance levels and access to military installations.

Equal Employment Opportunity Statement

Bering Straits Native Corporation is an equal‑opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.