PM/FO Staff Assistant

Bering Straits Native Corporation (BSNC); Washington (District of Columbia); On-site; USD 105,000 - 115,000; Full time

Job summary

Paragon Professional Services in Washington, DC seeks a PM/FO Staff Assistant to support the Assistant Secretary and PM principals. You will help manage briefing materials, track actions, and prepare documentation for timely delivery.

The role requires strong organizational skills, excellent written and verbal communication, and proficiency with Microsoft Office. A bachelor’s degree and at least two years of administrative experience are expected.

Qualifications

• Undergraduate degree in business administration, international relations, financial management, accounting, or human resource management.
• Minimum two years of experience in administrative support, program coordination, or related field.
• Proficiency in Microsoft Office and ability to learn proprietary systems.

Responsibilities

• Support efficient management of information for the Assistant Secretary, Principal Deputy Assistant Secretary, and PM Front Office principals.
• Coordinate briefing materials and documents to PM offices, ensuring items are properly assigned and cleared.
• Take comprehensive notes during senior staff and DAS huddle meetings and document key discussions.
• Prepare and disseminate the PM Weekly Activity Report to keep offices informed of activities.
• Review drafted papers to ensure high-quality, concise, correctly formatted deliverables.
• Liaise with the Executive Secretariat and office heads to coordinate paperwork flow to/from PM Front Office.

Skills

Strong organizational skills

Excellent communication

MS Office proficiency

Education

Undergraduate degree in business administration, international relations, financial management, accounting, or human resource management

Tools

Microsoft Office

Job description

About Paragon Professional Services

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.

About this Position: PM/FO Staff Assistant (Washington, DC)

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $105k - $115k

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Support efficient management of information for the Assistant Secretary, Principal Deputy Assistant Secretary, and other Front Office principals.
• Work closely with Special Assistants and the Chief of Staff to task briefing materials and other documents to PM offices, ensuring materials are assigned and cleared appropriately based on equities within PM, T, and the Department as a whole.
• Take comprehensive notes during Senior Staff and DAS Huddle meetings; ensure all important discussions and decisions are accurately documented.
• Compile and disseminate the PM Weekly Activity Report widely across PM to keep all offices informed of key activities and updates.
• Review drafted papers to promote efficient and timely delivery of high-quality products that are clear, concise, and properly formatted.
• Liaise with the Executive Secretariat, Under Secretaries' offices, and other bureaus to coordinate the flow of paperwork to and from the PM Front Office.
• Carry out other special assignments as directed by PM/FO principals.

Required (Minimum Necessary) Qualifications

• Education Requirements: Undergraduate degree (associate or bachelor’s degree) in business administration, international relations, financial management, accounting, or human resource management.
• Experience Requirements: Minimum two (2) years of experience in administrative support, program coordination, or a related field.

Knowledge, Skills, Abilities, And Other Characteristics

• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Ability to handle multiple tasks simultaneously and work independently.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and ability to quickly learn proprietary applications and systems for processing administrative requirements.

Preferred

• Secret Clearance; Top-Secret Clearance Preferred

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Setting

The physical work is located at the Department of State, 2201 C Street NW Washington, DC 20520.

Schedule and Flexibility

Performance will include 1920 hours of services for each position per performance period (average of 40 hours each week x 52 weeks – 10 U.S. federally observed holidays). The Contractor shall perform the stated services for eight hours per day between the hours of 7:00 a.m. and 5:30 p.m., Monday through Friday, excluding Government holidays. Some Contractor personnel may be required to work alternate eight-hour shifts as specified elsewhere in this contract. Overtime implementation does not exceed 100 hours in 52 weeks.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Equal Opportunity Employer

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.