Office & Mail Services Coordinator

AAA - American Automobile Association; Westlake Village (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office & Mail Services Coordinator to join their dynamic team. This role involves managing daily mail services, processing requests, and maintaining office supplies while ensuring accuracy and efficiency. The ideal candidate will thrive in a fast-paced environment, showcasing strong communication and organizational skills. With a focus on teamwork and adaptability, this position offers an exciting opportunity to contribute to a leading travel wholesaler's operations. Enjoy a supportive work culture with competitive pay and comprehensive benefits, making this an ideal place for your career growth.

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Flexible Spending Accounts

Paid Time Off

Company Paid Life Insurance

Long Term Disability

401(k) Plan

AFLAC Plans

Travel Discounts

Qualifications

• 2+ years of mail service or related experience required.
• Strong communication and organizational skills essential.

Responsibilities

• Process daily brochure requests and manage shipping requirements.
• Compile reports for accounting and maintain office supplies.
• Assist Facilities/Maintenance department and support onsite events.

Skills

Communication Skills

Organizational Skills

Basic Math Skills

Ability to Lift 50 lbs

Education

High School Diploma

Some College

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

World Ship Software

Forklift

Job description

Office & Mail Services Coordinator

Pleasant Holidays, one of the largest travel wholesalers in the United States specializing in vacation travel to the Hawaiian Islands, Caribbean, Central & South America, Europe, Mexico, Middle East, South Pacific (Australia, Cook Islands, Fiji, New Caledonia, New Zealand & Tahiti), Japan & Asia, the United States & Canada, and cruise vacations worldwide, is seeking an Office & Mail Services Coordinator .

Pleasant Holidays is a subsidiary of the Automobile Club of Southern California, a diversified insurance, roadside assistance, financial services and travel organization serving AAA Members for more than 100 years.

An ideal candidate must be energetic, self-starter, able to work in a fast-paced environment while maintaining a high degree of accuracy. Must possess strong communication skills, adapt quickly, and be an effective team player.

Primary Duties:

• Process daily brochure requests, bulk mailing, and determine shipping requirements to qualify for lowest rates.

• Process all outgoing USPS mail with postal meter process and all outgoing UPS with World Ship software including FedEx.

• Compile daily and monthly reports and inventories for accounting and purchasing purposes.

• Audit shipping invoices for accuracy, assist with reviewing and coding Purchasing, Facilities, and Office services invoices for Staff VP of Financial Reporting’s approval.

• Maintain adequate postage and supplies; process orders for general office and sanitary supplies.

• Complete all in-house copy requests using production printers

• Operate a folding/inserter and industrial trimmer/cutter equipment, operate forklift

• Troubleshoot and maintain fleet of printers and copiers

• Assist Facilities/Maintenance department when needed. Serve as backup to Facilities Supervisor.

• Setup and provide support for onsite events, other duties as assigned.

Prerequisites:

• High school diploma, some college a plus

• Must be able to operate an LP forklift and lift up to 50 lbs.

• Proof of insurance and valid driver’s license

• Minimum 2 years of mail service or related experience

• Basic knowledge of Word, Excel and Microsoft Outlook

• Basic math and organizational skills.

• Ability to stand/walk up to 8 hours a day, lift, bend and twist

Location: Onsite, Westlake Village, M-F: Hours may vary between 7:30 am – 5:00 pm.

Compensation Details: The starting pay range for this position is $16.50 - $18.00 per hour.

Benefits to working at Pleasant Holidays:
• Medical (with prescription)
• Vision
• Dental
• Flexible Spending Accounts
• Paid Time Off for Holidays, Vacation, and Illness
• Company paid Life Insurance
• Long Term Disability
• 401(k) Plan
• AFLAC Plans
• Travel Discounts on all Pleasant Holidays packages, Hotel Rooms, Car Rentals, Tours & Activities. Discounts apply to family members and friends too!

Pleasant Holidays is one of the largest travel wholesalers in the United States, specializing in vacation travel to the Hawaiian Islands, Caribbean, Central America, Europe, Mexico, Middle East, South Pacific (Australia, Cook Islands, Fiji, New Caledonia, New Zealand & Tahiti), Japan, the United States & Canada, and cruise vacations worldwide. Pleasant Holidays is a subsidiary of the Automobile Club of Southern California, a diversified insurance, roadside assistance, financial services and travel organization serving 17 million AAA Members across 21 states.

Pleasant Holidays is an Equal Opportunity Employer

Pleasant Holidays will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws