Office/HR Admin

Mauser Packaging Solutions; Addison (IL); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid time off

Competitive benefits

Job summary

Mauser Packaging Solutions is seeking an Office/HR Administrative Assistant to support the HR team with employee records, recruitment coordination, onboarding, payroll adjustments, and benefits inquiries.

The role requires 1–3 years of HR administrative experience, an Associate degree, and bilingual English/Spanish skills, with strong professionalism and organizational abilities. Medical, dental, PTO, and other benefits are offered. Join us to help improve HR operations and employee experience.

Qualifications

• Minimum 1–3 years of HR administrative experience.
• Bilingual in English/Spanish required.
• Proficient in Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.

Responsibilities

• Support HR team with employee records and onboarding activities.
• Coordinate recruitment processes and onboarding logistics.
• Assist payroll, benefits, and HR compliance tasks as needed.
• Schedule and conduct new employee orientations and HR meetings.
• Maintain accurate and secure employee records and communications boards.
• Assist with HR-related employee relations and investigations as needed.

Skills

HR experience

Office administration

Bilingual English/Spanish

Microsoft Office

Education

Associates degree

Tools

Microsoft Office

Job description

Job Description

The Office/HR Administrative Assistant provides administrative support to the Human Resources team by maintaining employee records, coordinating recruitment and onboarding activities, processing HR documentation, and assisting with employee relations and compliance activities. This role helps ensure efficient HR operations and a positive employee experience.

The range is $44,000 – $60,000 per year. Exact salary offered will depend on candidate’s experience, work location, skills, etc.

Mauser Packaging Solutions offers a comprehensive benefits package, including medical, dental, paid time off, and other competitive benefits.

Duties

• Participate in weekly staffing calls with HRM and Talent Acquisition Specialist.
• Facilitate pre-employment drug screenings for candidates offered positions.
• Schedule and conduct hourly new employee orientations per HRM guidance.
• Complete hourly payroll adjustments with management and HRM approval.
• Assist, as needed, with workers compensation administration, leave of absences, return with restrictions etc.
• Monitor and track vacation requests for all employees.
• Assist HRM to keep accurate and secure employee records.
• Assist HRM with annual benefits open enrollment meetings for all employees.
• Keep all employee communication boards up to date and organized including federal and state postings.
• Update and audit employee disciplinary tracker.
• Coordinate, schedule, and participate in onsite job fair events.
• Assist hourly employees with paycheck questions/issues. Partner with the Payroll department or HRM as needed.
• Provide support to employees with benefits related questions/issues. Partner with the Benefits department or HRM as needed.
• Handle live checks and distribute accordingly.
• Manage and update uniform ordering portal. Review invoices.
• Assign keycards to employees for building access.
• Other administrative duties assigned by HRD or HRM.

Requirements

• Minimum of an Associates degree.
• Minimum of 1-3 years of HR administrative experience, preferably in manufacturing or warehouse environment.
• Familiarity with Employment Laws and HR best practices.
• Proficient in Microsoft Office Suite: Outlook, WORD, Excel and PowerPoint.
• Conduct oneself with highest level of professionalism at all times.
• Conflict resolution and problem solving skills.
• Strong oral, written and presentation communication skills.
• Good organizational, planning and follow up skills.
• Ability to work in a fast-paced changing environment.
• Candidate must be a self-motivated and able to learn as they go.
• Bilingual in English/Spanish required.
• Understanding of common employee benefits details, a plus.
• Experience working in a union environment is strongly preferred.

Physical Requirements

• Ability to sit and stand for extended periods.
• Ability to wear all safety PPE required such as steel-toed shoes and earplugs when walking the plant floor.

About Us

Do you want to work with people who are dedicated to innovation and making the world a better place? Do you want to build a career with a company that provides opportunities for growth and development?

Mauser Packaging Solutions is that company.

Our mission is to help our customers achieve better sustainability with their packaging. And we do that by giving our people the opportunity to do important work, solve interesting problems and be part of a diverse, forward-looking team.

At Mauser Packaging Solutions, you can be proud to work for a company that’s always striving to innovate and serve customers better—and help them be better stewards of the environment.

Whether you’re a seasoned professional—or just beginning your career—there’s a place where you can help make a difference at Mauser Packaging Solutions. Join us!

Mauser Packaging Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.