Office & Facilities Coordinator

Macro; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Macro is a recognised global specialist in facilities management and oversees day-to-day operations at the Charlotte office. The Office & Facilities Coordinator role focuses on safe, efficient workplace management and strong employee experience, with vendor coordination and event support at the core.

Ideal candidates will have proven office management experience, excellent communication, and a proactive, people‑centred approach that enhances productivity and engagement across teams and with

Qualifications

• Proven experience in office management, workplace operations, or facilities management.
• Experience providing executive or senior‑level administrative support.
• Ability to coordinate suppliers and service providers with cost oversight.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• A proactive, solutions‑focused mindset.
• Experience supervising or coordinating support staff or service partners.
• People‑centric, empathetic approach to employee experience.

Responsibilities

• Oversee daily operations of the Charlotte office, ensuring a safe, compliant, and well‑functioning workplace.
• Manage housekeeping, catering, and other essential office services, ensuring staffing and service quality.
• Coordinate planned and reactive maintenance activities to minimise disruption to business operations.
• Act as the on‑site point of contact for facilities, workplace, and office matters.
• Manage relationships with local service providers and contractors, ensuring standards are met.
• Oversee the full vendor lifecycle: sourcing, onboarding, performance monitoring, invoicing, service reviews.
• Control office‑related operational costs and assist with budget tracking.
• Coordinate meetings, visitors, and internal or external events logistics.
• Collaborate with global teams to align with client workplace standards and policies.

Skills

Office management

Executive support

Vendor coordination

Organisational skills

Communication skills

Problem solving

Staff supervision

People-centric mindset

Job description

Macro is a recognised global specialist in facilities management, providing cutting-edge services to some of the most prominent brands offering workplace design, helpdesk services, interim property management, and providing solutions to making buildings healthier, smarter and sustainable by using advanced technological solutions.

We are driven by a commitment to excellence in everything we do. Our values—Drive for Better, Delight Customers, Do What’s Right, and Develop People—shape our culture and guide our decision‑making. Our strategic priorities focus on Everyday Excellence, Outstanding Experience, and Everlasting Impact.

Join our team to contribute to an organisation that prioritises innovation and technology. Experience the perfect blend of opportunity and community, where you will benefit from a supportive and people‑focused culture.

About the Role

We are seeking an experienced and proactive Office & Facilities Coordinator to oversee the day‑to‑day operations of our client's Charlotte office and ensure a safe, efficient, and engaging workplace environment.

The role encompasses facilities coordination, office administration, vendor and event coordination, with a strong emphasis on employee experience and operational excellence.

Main Responsibilities will include:

• Oversee daily operations of the Charlotte office, ensuring a safe, compliant, and well‑functioning workplace.
• Manage housekeeping, catering, and other essential office services, ensuring appropriate staffing levels and service quality.
• Coordinate planned and reactive maintenance activities to minimise disruption to business operations.
• Act as the primary on‑site point of contact for all facilities, workplace, and office‑related matters.
• Manage relationships with local service providers and contractors, ensuring services are delivered to agreed standards.
• Oversee the full vendor lifecycle, including sourcing, onboarding, performance monitoring, invoicing, and periodic service reviews.
• Control office‑related operational costs and support budget tracking as required.
• Manage logistics for meetings, visitors, and internal or external events.
• Collaborate closely with global teams to ensure alignment with client workplace standards and policies.
• Contribute to a positive, inclusive, and connected office culture that promotes employee wellbeing and engagement.

About You

The ideal candidate will have:

• Proven experience in office management, workplace operations, or facilities management.
• Experience providing executive or senior‑level administrative support.
• Demonstrated ability to coordinate suppliers and service providers, including performance and cost oversight.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills, with confidence in engaging stakeholders at all levels.
• A proactive, solutions‑focused mindset with strong problem‑solving capabilities.
• Experience supervising or coordinating support staff or service partners.
• A people‑centric, empathetic approach with a strong focus on employee experience.

Diversity Statement

We want to create a workplace where everyone feels safe to bring their whole selves to work. We recognise that every individual has different needs. This is Me is Macro’s EDI campaign, a commitment to understanding and supporting those needs, both professionally and personally.

Our aim is to help identify and acknowledge individual needs that may impact work‑life experience. It’s about being proactive, learning from one another, and creating a supportive space that encourages growth and productivity.

Should you need to discuss any reasonable adjustments or require guidance about our recruitment process, please contact [e-mail] to speak to a member of our team.