Office & Facilities Coordinator

Zelis; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Zelis is seeking an experienced Office Manager to join our Atlanta, GA team in a full-time, in-office role. You will manage the reception, coordinate with facilities, handle mail, onboarding, events, and vendor relations to keep our workspace productive and welcoming.

Candidates should have 2-3 years of relevant experience, strong MS Office skills, and exceptional organizational and communication abilities.

Qualifications

• 2–3 years of equivalent relevant work experience.
• Demonstrated experience in event coordination.
• Strong experience with Microsoft Office Suite (Excel, PowerPoint, Word).
• Excellent written, verbal, negotiation, and planning skills.
• Hands-on approach in a fast-paced environment; flexible and professional.
• Excellent communication and influencing skills at all levels; calm under pressure.
• People skills with diverse audiences.
• Proven experience collaborating with vendors and stakeholders.
• Ability to work independently and as part of a team.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent organizational skills.

Responsibilities

• Open and maintain reception/lobby area.
• Distribute visitor badges and collect at end of stay.
• Manage visitors and vendors per Zelis security protocols.
• Track and stock kitchen and office supplies.
• Coordinate facilities docs and communications with the team.
• Manage first aid stock and weekly lunch vouchers.
• Process requisitions for supplies and equipment.
• Handle incoming/outgoing mail and packages.
• Tour the space weekly; report issues to facilities manager.
• Stock conference rooms with supplies; clean workstations as needed.
• Submit work orders and follow through to completion.
• New hire onboarding setup (space, access, signage).
• Manage facility location activities and in-office meetings (catering, deliveries).
• Coordinate floor plans and policy communications.
• Support evacuation procedures; participate as needed.
• Disseminate location-related communications to staff.
• Assist Facilities team on projects and initiatives.
• Support other teams with in-office needs.

Skills

Event coordination

Microsoft Office Suite

Communication skills

Organizational skills

Vendor coordination

Administrative support

Multitasking

Job description

Zelis is seeking an experienced Office Manager to join our Atlanta, GA team in a full-time, in-office role. You will manage the reception, coordinate with facilities, handle mail, onboarding, events, and vendor relations to keep our workspace productive and welcoming.

Candidates should have 2-3 years of relevant experience, strong MS Office skills, and exceptional organizational and communication abilities.