Office Experience & Operations Coordinator

Bond, Schoeneck & King PLLC; City of Rochester (NY); On-site; USD 52,000 - 60,000; Full time

Job summary

Bond, Schoeneck & King, PLLC in Rochester is seeking a full-time Office Coordinator to serve as the operational hub of the office, supporting daily operations, facilities coordination, and workplace experience for attorneys, staff, clients, and visitors.

The role involves coordinating events, meeting logistics, vendor relationships, onboarding, and collaboration with the Office Manager to maintain a professional, welcoming environment; candidates should have 3+ years of related experience and an

Qualifications

• Associate's degree preferred.
• 3+ years of office coordination and administrative support experience.
• Experience in a law firm or professional services environment preferred.
• Ability to manage multiple priorities in a fast-paced setting.
• Strong customer service, organization, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to work independently and collaboratively in a team.
• Flexible and service-oriented mindset.

Responsibilities

• Support daily office operations and contribute to a positive workplace experience for attorneys, staff, clients, and visitors.
• Coordinate office events and meetings, including logistics and catering as needed.
• Manage conference rooms, common areas, kitchens, and collaboration spaces.
• Coordinate office supplies, equipment, service requests, and office moves.
• Provide administrative support to the Office Manager and onboarding logistics.
• Liaise with building management, vendors, and service providers; coordinate maintenance requests.
• Support office safety, security, and business continuity initiatives.
• Serve as backup receptionist and assist with document production as needed.
• Contribute to projects and other duties as assigned.

Skills

Office coordination

Administrative support

Facilities coordination

Hospitality

Customer service

Organizational skills

Communication

Interpersonal skills

Teamwork

Confidentiality

Education

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Bond, Schoeneck & King, PLLC in Rochester is seeking a full-time Office Coordinator to serve as the operational hub of the office, supporting daily operations, facilities coordination, and workplace experience for attorneys, staff, clients, and visitors.

The role involves coordinating events, meeting logistics, vendor relationships, onboarding, and collaboration with the Office Manager to maintain a professional, welcoming environment; candidates should have 3+ years of related experience and an