Office Engineer/ Document Control

KDG Construction Consulting; Long Beach (CA); On-site; USD 115,000 - 130,000; Full time

Job summary

KDG Construction Consulting is seeking an experienced Office Engineer/Document Control to support our Project Management Division on large-scale infrastructure and construction projects. This role blends project coordination, document control, and administration to ensure timely delivery and compliance with contract requirements.

The ideal candidate has 10+ years in office engineering or construction administration, an AA degree preferred, and hands-on experience with plan reviews, RFIs,

Qualifications

• 10+ years of experience in office engineering, construction administration, or project coordination.
• AA degree in Construction Management, Engineering, or related field preferred.
• Experience supporting public agency or government infrastructure projects.
• Knowledge of construction plans, specs, contract documents, and admin procedures.
• Experience reviewing payment applications, RFIs, submittals, and change orders.
• Proficiency with Word and Excel; familiarity with SharePoint/OneDrive, Primavera Unifier, Procore, Kahua.

Responsibilities

• Review plans and specs for completeness and compliance with project requirements.
• Review submittals, RFIs, and other docs; track status and coordinate responses.
• Review payment applications for accuracy and contract alignment.
• Assist with change orders, RFQs, notices to proceed, and other admin docs.
• Maintain project logs for RFIs, submittals, COs, payments, and deliverables.
• Coordinate with PMs, engineers, contractors, and agencies to resolve issues.
• Prepare project status reports, correspondence, and executive documentation.

Skills

Communication

Organization

Attention to detail

Multitasking

Education

AA degree preferred in Construction Management / Engineering / Business Administration

Tools

Oracle Primavera Unifier

Procore

Kahua

SharePoint

OneDrive

Microsoft Word

Microsoft Excel

Job description

KDG Construction Consulting is seeking an experienced Office Engineer/Document Control to support our Project Management Division on large-scale infrastructure and construction projects. This role combines construction administration, document control, and project coordination to support the successful delivery of projects and ensure compliance with agency and contract requirements.

The ideal candidate will have a strong background in construction documentation, reviewing plans and specifications, processing payment applications, preparing meeting minutes, and maintaining accurate project records. This individual will work closely with Project Managers, Resident Engineers, contractors, consultants, and public agency representatives to support day-to-day project operations and facilitate the timely flow of information.

Key Responsibilities:

Office Engineering & Construction Administration

• Review construction plans and specifications for completeness, consistency, and compliance with project requirements.
• Review contractor submittals, Requests for Information (RFIs), and other construction documentation; track status and coordinate responses with the appropriate project team members.
• Review contractor payment applications and supporting documentation for accuracy, completeness, and consistency with contract requirements.
• Assist with the preparation and processing of change orders, requests for quotation (RFQs), notices to proceed, and other contract administration documents.
• Maintain project logs and trackers for RFIs, submittals, change orders, payment applications, and other key deliverables.
• Coordinate with Project Managers, engineers, contractors, and agency representatives to resolve documentation issues and keep project activities moving forward.
• Support the preparation of project status reports, correspondence, and other required deliverables.

Document Control & Records Management

• Establish and maintain organized electronic and hard-copy project filing systems in accordance with agency procedures and contract requirements.
• Manage the receipt, distribution, tracking, and archiving of project documents to ensure accurate version control and timely access to records.
• Maintain comprehensive document control logs and ensure project records are complete, current, and readily accessible.
• Review correspondence and project documentation for accuracy, formatting, and completeness before distribution.
• Utilize SharePoint, OneDrive, and other project management or document control platforms to manage project information and facilitate collaboration.
• Ensure compliance with agency-specific documentation, recordkeeping, and reporting procedures.

Meeting Coordination & Project Support

• Prepare, distribute, and maintain meeting agendas, meeting minutes, and action-item logs for project meetings.
• Track outstanding action items, decisions, and deliverables and follow up with responsible parties to support timely resolution.
• Coordinate project communications between internal teams, contractors, consultants, and agency stakeholders.
• Assist with preparing formal agency correspondence, Board letters, project reports, and executive-level documentation as needed.
• Provide general project coordination and administrative support to ensure efficient day-to-day project operations.

Qualifications:

Required Qualifications

• Minimum of 10 years of experience in office engineering, construction administration, or project coordination within the construction or infrastructure industry.
• Associate of Arts (AA) degree in Construction Management, Engineering, Business Administration, or a related field preferred
• Experience supporting public agency or government infrastructure projects.
• Working knowledge of construction plans, specifications, contract documents, and construction administration procedures.
• Experience reviewing payment applications and tracking RFIs, submittals, change orders, and other project documentation.
• Experience preparing meeting minutes, project correspondence, status reports, and formal documentation.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Experience with Oracle Primavera Unifier, Procore, and Kahua
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience working directly with public agencies, Resident Engineers, Project Managers, and construction contractors.
• Familiarity with agency-specific document control procedures and formal correspondence requirements.
• Experience supporting change management, contract administration, and project reporting for large-scale infrastructure projects.
• Experience preparing formal Board letters or executive-level agency correspondence.

Anticipated Salary Range

$115,000-$130,000 per year

About KDG:

KDG Construction Consulting is a leading provider of program, project, and construction management services. The firm serves clients in a broad range of markets throughout Southern California, including aviation, transportation, and infrastructure. KDG provides a full spectrum of management and technical services spanning the entire life cycle of a construction project. Employment with KDG: KDG is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, ethnicity, sexual orientation, gender identity, national origin, veteran status, or disability status.