Office Engineer

Luster National; Town of Maryland (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Luster National is seeking Office Engineers to support large and complex heavy civil infrastructure projects in Maryland. The role covers submittals, RFIs, contract records, pay applications, and change documentation across highways, bridges, transit, and water/wastewater programs.

We hire candidates at various skill levels, with responsibilities increasing with experience. This posting is for future opportunities and talent pool activation for upcoming project needs.

Qualifications

• Excellent written and verbal communication skills and interpersonal abilities.
• Experience with office engineering for large, heavy-civil infrastructure projects is preferred.
• Familiarity with submittals, RFIs, and contract records processes is desirable.

Responsibilities

• Administer submittal and RFI processes, logging and tracking items through review and response.
• Maintain construction records, plans, specs, addenda, and as‑built markups for current approval.
• Review pay applications against quantities and contract terms, routing for approval.
• Compile change order documentation and negotiation history to support program position.
• Monitor contract compliance items including cert payroll, DBE participation, permits, and insurance.

Skills

Excellent communication

Organizational skills

Team collaboration

Problem solving

Education

Bachelors in Civil Engineering

Equivalence/Experience

Job description

Maryland, USA
Position Title: Office Engineer
About the Positions were seeking Office Engineers of various skill levels to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. These positions run the construction office: submittals, RFIs, contract records, pay applications, and change documentation. Youll keep that record complete and current so decisions on payment, time, and entitlement hold up months later under audit or claim review.

This post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

Responsibilities may include, but are not limited to, the following:
Note: We are seeking candidates of various skill levels, and the following responsibilities represent the core of these roles. Scope and complexity increase with experience level.

• May administer the programs submittal and RFI process, logging, distributing, and tracking each item through technical review to a documented response within the contractual review period.
• Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, so the current approved version is the one in use.
• Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
• Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, so the programs position is documented before anything is executed.
• Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and elevate lapses before they affect payment.
• Coordinate document flow across active work areas and the contract packages they support.
• Reconcile field records, daily reports, and quantity documentation against contractor submissions so program records support payment decisions and claim review.
• Coordinate with contractors, designers, and agency staff to keep responses moving, and document review cycle delays and their cause when they occur.
• Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
• Organize the projects document control structure, including naming conventions, version control, and retention, so the record survives audit, claim review, and funding review.
• Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.Attributes

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.

Minimum Qualifications

• Bachelors degree in civil engineering, construction engineering, construction management, or engineering technology, or related field, or equivalent combination of education and experience.
• 5+ years of office engineering experience for large (>$500M), complex, heavy-civil infrastructure projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
• Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
• Experience with