Office Engineer

PMCS Group, Inc.; Seattle (WA); On-site; USD 70,000 - 110,000; Full time

Job summary

PMCS Group, Inc. is seeking an Office Engineer in Seattle, WA to manage project documentation and coordinate with contractors. You will maintain document control systems, track submittals, RFIs, RFCs, and ensure timely distribution of drawings and data.

Responsibilities include preparing logs, attending meetings, maintaining closeout documentation, and utilizing EdMS/CMS tools and Primavera software to support project execution.

Qualifications

• Bachelor's degree in civil engineering, Construction Management, or related field.
• 5 years of relevant experience in construction document control or similar.
• Experience with document control software and coordination with contractors.

Responsibilities

• Manage all documents associated with the project’s activities, including uploading documents to a SharePoint-based CMS.
• Maintain project files and document/submittal management systems in hard and electronic copies.
• Review, track, process, and distribute submittals, RFIs, RFCs, and shop drawings.
• Distribute documents for review; track responses; obtain approvals and issue responses.
• Maintain a submittal log and report progress at meetings.
• Coordinate RFC, RFI, shop drawing submittals, and work plans responses.
• Assist with change order documentation and correspondence.
• Develop and maintain spreadsheets; use Primavera Contract Management.

Skills

Document control

Project coordination

Communication

Attention to detail

Meeting minutes

Education

Bachelor's degree in civil engineering, Construction Management, or related field

Tools

EDMS

CMS

Unifier

ProjectWise

SharePoint

Primavera Contract Management

Microsoft Office 365

Job description

Minimum Requirements

A bachelor's degree in civil engineering, Construction Management, or a related field

OFFICE ENGINEER

WORK LOCATION: SEATTLE, WA

Minimum Requirements

A bachelor's degree in civil engineering, Construction Management, or a related field

5 years of relevant experiences

Duties

• Manage all documents associated with the project's activities, including uploading documents to a SharePoint-based content management application, managing the document control system, and managing document revisions.
• Maintain project files and document/submittal management systems in both hard and electronic copies; work with contractors to ensure drawings are posted efficiently and in a timely manner.
• Review, track, process, and distribute submittals, RFIs, RFCs, design submittals, shop drawings, product data, and work plans; review submittals and other construction documents for completeness and accuracy.
• Distribute documents, submittals, and RFIs for review; track and compile responses and review comments; obtain management approval and issue responses to contractors.
• Maintain a list of submittals, deliverables, and other construction documents; report on the progress of submittal, RFI, and design submittal reviews at progress meetings.
• Manage workflows and coordinate responses to contractor Requests for Change (RFC), Requests for Information (RFI), shop drawing submittals, and contractor work plans.
• Assist with change order documentation and compilation; write and distribute RFIs, correspondence, meeting minutes, procurement requests, and all replies.
• Develop and maintain spreadsheets; update and utilize Primavera Contract Management Software.
• Prepare a submittal log in accordance with the project schedule and specifications; monitor and expedite submittals in accordance with the submittal log and project requirements; maintain and update status reports as required.
• Attend progress, safety, site coordination, and ad hoc meetings; attend and document project meetings including writing agendas and minutes; oversee general correspondence as required.
• Track project correspondence.
• Support quality control activities, verify as-builts, execute the equipment receiving process, and manage closeout documentation.
• In conjunction with Construction Administrators, obtain all closeout materials from subcontractors and suppliers including guarantees and warranties, as-builts, final pay applications, lien releases, Operations and Maintenance Manuals, and coordinate owner training of equipment.
• Communicate and collaborate with the project's inspectors, client construction manager, client project manager, and Department of Transportation Construction, Transit Design, and program management teams; exceptional organizational and communication skills are required.
• Manipulate electronic files of various formats to create exhibits for presentations and meetings; complete other responsibilities to support the project such as expediting functions and preparing and maintaining an expediting log.
• Maintain proficiency with industry-standard document control software such as EDMS, CMS, Unifier, and ProjectWise for document control, RFI, and submittal management, as well as Microsoft Office Suite/Office 365.